Office Manager - Part-time Hours

Business Manager / Office Manager 

Part-Time Hours - 4 hours per day ideally 0900-1300

Blackfriars 

We are looking for a highly motivated, enthusiastic person to ensure seamless, efficient running of the office providing administrative support to the consulting Team. The role involves contact at all levels, both with clients, vendors and within Needhams.

You will join a highly driven, ambitious and close knit team in our London office to take on a variety of responsibilities.

The right candidate will be entrepreneurial and able to take the initiative to get things done in this ever-changing role.  You will have the benefit of working within a team with industry leading experience, and the right candidate will be able to adapt and learn rapidly.

Duties of the Office Manager Include:

• First point of contact: Administer email/correspondence, manage and answer phones
• Financial administration: Invoicing, paying bills, filing tax returns in the UK and US (in conjunction with accountant), collating expenses, and creating / monitoring budget
• Facilities Management: liaison with landlord and building management, maintaining the condition of the office and arranging for necessary repairs
• Organise events: client training courses, internal meetings, client lunches, external events and collaboration on conferences, speaking slots & joint ventures
• Team administrative support: Diary Management, travel booking, visa applications
• Supply management: Negotiating supplier contracts and seeking out cost saving opportunities, maintaining office supplies of stationery and equipment
• Document filing: Maintaining presentations, cleansing online filing system, updating and cleansing database
• Upkeep of IT: fixed line phone and mobile phone contracts, IT support liaison, purchasing of new equipment
• Marketing: advertising courses, quarterly newsletters, brochure design, proof-reading proposals and articles for publishing
• Social media management: copy edit website, update SEO material, maintain twitter feed, write company blog posts
• HR: screening incoming CVs, maintaining records

Skills Required

• Very high level of organisational skills – the consultants are responsible for bringing in clients and the consulting work; you will be responsible for everything else.
• Creativity - someone who will come up with their own ideas to take the company forward and contribute to growth within the industry.
• Needs excellent Microsoft Office skills (word, excel, powerpoint, access & outlook proficiency), and worked with programmes such as Wordpress
• Specific experience with Xero accounting is vital for this role. If you do not have this, we will not be able to consider your application.

In your application, please specify if you are self employed.