Personal Assistant to CEO
- Recruiter
- HYF Secretarial (SITC)
- Location
- London (East), London (Greater)
- Salary
- £40,000
- Posted
- 28 Jun 2019
- Closes
- 26 Jul 2019
- Ref
- PAB1
- Job Title
- PA
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
Personal Assistant to CEO
Battersea
£40,000
To provide both an efficient and effective Personal Assistant service to the main department/function heads (as defined) and their teams. Ensure that the Operational and Corporate Finance office administered effectively and efficiently.
- Support the function heads and their teams on a daily basis by managing all communications such as emails and telephone calls as directed.
- Produce timely and accurate typed documents including but not limited to: emails, letters, minutes/agendas, proposals, presentations, reports and specific documents pertinent to the role
- Screening phone calls, enquiries and requests, and handling them when appropriate
- Devising and maintaining office systems, including data management and filing;
- Deal with internal and external enquiries accurately, promptly and effectively
- Diary management, filing, data management.
- Organise meetings, book meeting rooms, organise catering and refreshments.
- Complete expenses in accordance with specified time scales and company formats.
- Manage hotel bookings and flights in accordance with schedules and budgets.
- Generally offer a professional/proactive administration, secretarial and PA support to the and where required to the Finance team in general, that is efficient and effective
- Assist other members of the leadership team and staff generally when secretarial support is not available to them.
- To comply with the risk management & compliance processes within the BPS organisations
The Candidate
- Experience of working as a Personal Assistant at senior level in a Finance division ideally within the Property Development/Construction/Real Estate sector
- Experience of managing highly confidential communication/diary management
- Experienced of producing documents for senior members of organisations
- Be organised, flexible and be able to effectively manage your workload.
- Effective communication skills, both written and verbal
- Secretarial qualifications including accurate key board skills
- Proficiency in Microsoft office applications ; word, excel, PowerPoint, outlook
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