Personal Assistant to CEO

6 days left

Location
London (East), London (Greater)
Salary
£40,000
Posted
28 Jun 2019
Closes
26 Jul 2019
Ref
PAB1
Job Title
PA
Industry Sector
Legal
Contract Type
Permanent
Hours
Full Time

Personal Assistant to CEO

Battersea

£40,000

To provide both an efficient and effective Personal Assistant service to the main department/function heads (as defined) and their teams. Ensure that the Operational and Corporate Finance office administered effectively and efficiently.

  • Support the function heads and their teams on a daily basis by managing all communications such as emails and telephone calls as directed.
  • Produce timely and accurate typed documents including but not limited to: emails, letters, minutes/agendas, proposals, presentations, reports and specific documents pertinent to the role
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Devising and maintaining office systems, including data management and filing;
  • Deal with internal and external enquiries accurately, promptly and effectively
  • Diary management, filing, data management.
  • Organise meetings, book meeting rooms, organise catering and refreshments.
  • Complete expenses in accordance with specified time scales and company formats.
  • Manage hotel bookings and flights in accordance with schedules and budgets.
  • Generally offer a professional/proactive administration, secretarial and PA support to the and where required to the Finance team in general, that is efficient and effective
  • Assist other members of the leadership team and staff generally when secretarial support is not available to them.
  • To comply with the risk management & compliance processes within the BPS organisations

The Candidate

  • Experience of working as a Personal Assistant at senior level in a Finance division ideally within the Property Development/Construction/Real Estate sector
  • Experience of managing highly confidential communication/diary management
  • Experienced of producing documents for senior members of organisations
  • Be organised, flexible and be able to effectively manage your workload.
  • Effective communication skills, both written and verbal
  • Secretarial qualifications including accurate key board skills
  • Proficiency in Microsoft office applications ; word, excel, PowerPoint, outlook

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