Personal Assistant to CEO

London (East), London (Greater)
28 Jun 2019
26 Jul 2019
Job Title
Industry Sector
Contract Type
Full Time

Personal Assistant to CEO



To provide both an efficient and effective Personal Assistant service to the main department/function heads (as defined) and their teams. Ensure that the Operational and Corporate Finance office administered effectively and efficiently.

  • Support the function heads and their teams on a daily basis by managing all communications such as emails and telephone calls as directed.
  • Produce timely and accurate typed documents including but not limited to: emails, letters, minutes/agendas, proposals, presentations, reports and specific documents pertinent to the role
  • Screening phone calls, enquiries and requests, and handling them when appropriate
  • Devising and maintaining office systems, including data management and filing;
  • Deal with internal and external enquiries accurately, promptly and effectively
  • Diary management, filing, data management.
  • Organise meetings, book meeting rooms, organise catering and refreshments.
  • Complete expenses in accordance with specified time scales and company formats.
  • Manage hotel bookings and flights in accordance with schedules and budgets.
  • Generally offer a professional/proactive administration, secretarial and PA support to the and where required to the Finance team in general, that is efficient and effective
  • Assist other members of the leadership team and staff generally when secretarial support is not available to them.
  • To comply with the risk management & compliance processes within the BPS organisations

The Candidate

  • Experience of working as a Personal Assistant at senior level in a Finance division ideally within the Property Development/Construction/Real Estate sector
  • Experience of managing highly confidential communication/diary management
  • Experienced of producing documents for senior members of organisations
  • Be organised, flexible and be able to effectively manage your workload.
  • Effective communication skills, both written and verbal
  • Secretarial qualifications including accurate key board skills
  • Proficiency in Microsoft office applications ; word, excel, PowerPoint, outlook

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