Executive Assistant to the Bishop of London

Location
near St Paul's
Salary
£35,000 per annum
Posted
25 Jun 2019
Closes
04 Jul 2019
Job Title
EA
Industry Sector
Charity
Contract Type
Permanent
Hours
Full Time

Executive Assistant to the Bishop of London

near St Paul's

£35,000 per annum 

 

As Executive Assistant to the Bishop of London, you will give vital personal support to the Bishop, ensuring a warm and generous welcome to all who come to see her.

You will work collaboratively and proactively, managing the Bishop's Office and the reception team while juggling a wide range of administration and coordinating tasks.

Relishing the challenge of this busy and varied role, you will demonstrate excellent interpersonal skills, administrative expertise and the ability to work as part of our team with joy and dedication.

Interviews will be held on the 12th and the 23rd July 2019 at The Old Deanery.

 

The main responsibilities for this role are:

To manage and delegate the work of the Bishop’s Office including:

  • Keeping an overview of all that happens in The Old Deanery.
  • Working closely with the Archdeaconry Administrator and other members of the Archdeaconry team.
  • Reviewing and developing procedures within the Office and across The Old Deanery to maintain and improve efficiency.
  • Delegating to, and supervising, the work of the reception staff and other staff as required by the Bishop.
  • Maintaining good working relationships with those who work in the Diocesan Offices (Causton Street), the Cathedral, and the offices of the Bishop’s Senior Staff.
  • Having sight where necessary of all communications coming into and going out of the Bishop’s Office and, in liaison with the Bishop’s Advisors, ensuring appropriate action is taken to progress these communications.
  • Handling a wide range of telephone enquiries with confidence, warmth and diplomacy.
  • Ensuring secretarial support for the Bishop.
  • Drafting letters, documents and presentations for the Bishop as requested.

Two Cities Area

  • Preparation of all SOPs (Statement of Particulars/contracts), liaising with HR at the Diocesan Office for signing off, and then write to the individual priest involved, monitoring return of such forms.
  • Preparation of clergy files when Bishop is interviewing Two Cities clergy, ensuring relevant file is up to date and to hand for the Bishop prior to the meeting.
  • Appropriate liaison with the Archdeacon and Archdeaconry Office Team.

To manage the financial matters of the Bishop’s Office including:

  • Maintain and manage the Bishopric Expenses Account, paying invoices when appropriate and preparing quarterly returns for the Church Commissioners.
  • Manage the Bishop’s working expenses.
  • Overseeing the Bishop’s Discretionary Fund Account ensuring cheques are paid into the local Lloyds Bank branch when received from parishes.

To oversee the hospitality of The Old Deanery including:

  • Work with the receptionists to ensure a warm and generous welcome to all who come to The Old Deanery.
  • To liaise with the Diary Assistant over the Bishop’s ministry of hospitality.
  • Liaising with caterers and making arrangements for the official hospitality offered in The Old Deanery in conjunction with the receptionists as required.
  • Ensuring that the venue is set up and staffed appropriately, and attending the functions as part of the hospitality team (as required by the Bishop) to ensure the smooth running of events.
  • Making all necessary arrangements for meetings, seminars, conferences, interviews and social events held at The Old Deanery.

Overseeing The Old Deanery including:

  • Managing the reception staff.
  • Working with the Archdeaconry Administrator to ensure that a schedule of maintenance work is in place.
  • Ensuring that the activity of The Old Deanery is managed.

For full details of this role and to apply, please visit : https://pathways.churchofengland.org/job/pathways/1149/executive-assistant-to-the-bishop-of-london

 

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