Executive Assistant to COO

A global construction company is looking for an Executive Assistant to join their team on a 12-month fixed term contract. The successful candidate will be supporting the team and reporting directly to the COO and EMEC Director. You will be proactive, organised and have the ability to work in a fast-paced environment.

Responsibilities:

• Managing diaries for the COO and EMEC Director
• Liaising with the client and subcontractors maintaining a good working relationship on behalf of the director
• Arranging all internal meetings and confirming any external meetings
• Liaising with reception to arrange meeting rooms and hospitality as required
• Ensuring the director is prepared for meetings
• Preparing agenda items for meetings
• Screening all phone calls and taking messages
• Managing the flow of correspondence and maintaining accurate records
• Organising the production of reports as and when required
• Ensuring that company standards are met regarding documentation processes
• Sorting assigned post and dealing with routine enquiries and confidential correspondence and drafting replies where possible
• Producing and amending presentations using PowerPoint software
• Taking minutes and producing a list of action points from meetings when required
• Keeping organisational charts up to date
• Managing key contacts and business cards in Outlook as well as VIP lists
• Producing and maintaining yearly travel calendar for the COO
• Organising travel and hotel accommodation where required in accordance to the travel policy
• Producing itinerary's for overseas travel
• Processing corporate card and cash expenses in a timely manner
• Creating ad-hoc letters
• Maintaining manual filing systems
• Reviewing all documentation issued for signing and query discrepancies as required
• Ensuring the directors electronic equipment is up to date and backed
• Providing support to other personal assistants and administration staff when required

Essential Skills and Experience:

• A minimum of 5 year's experience in an Executive Assistant role
• Experience working in the construction and property development field is desirable
• Excellent IT skills and proficiency working Microsoft Office systems
• Strong attention to detail

If you feel that you fit the above criteria then please apply today by submitting your CV to us.
Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.