Team Assistant - West End
- Recruiter
- FY Recruitment
- Location
- Fantastic executive search firm in the West End!
- Salary
- Paying £25-£28K + excellent benefits
- Posted
- 24 Jun 2019
- Closes
- 30 Jun 2019
- Ref
- TEAMASSEXECSEARXCHWESTEND
- Job Title
- Team Assistant
- Industry Sector
- Banking / Finance, Consultancy, Recruitment
- Contract Type
- Permanent
- Hours
- Full Time
Team Assistant - Global Executive Search firm in the West End
Amazing long term career development opportunities.
A supportive EA team and a busy, varied workload awaits a bright and switched on candidate with a minimum of 12 month’s corporate administration experience.
This role of the Team Assistant / secretary will be to support the EAs who in turn support fee earners with all aspects of their projects and mandates. In turn, the role will grow and develop into a dedicated PA role to a new Exec.
Team Assistant / Team Secretary duties:
- Assisting the Head of Practice EA to manage all administrative and EA duties
- Preparation of reports, bios, presentations and other material
- Assisting with the preparation of marketing and pitch presentations
- Document production
- Arranging a variety of appointments and meetings both internally and externally
- Assisting with the organisation of events; lunches, corporate hospitality; liaising with our in-house caterers and events team
- Global and domestic travel arrangements
- Monitoring emails and responding in a timely and professional manner
- Answering phone calls and taking messages in a professional and helpful manner
- Quality control - ensuring all documents are appropriately saved & database is up-to-date
- Qualification checks, invoicing, expenses, scanning and filing
- Holiday & sickness cover to EA’s within the team
This Team Assistant role will suit a flexible, hardworking, dedicated, and trustworthy individual who has the enthusiasm and willingness to learn. They need a bright team player with no pretensions who will thrive in a varied role with multiple priorities. You must be able to prioritise, be proactive, think ahead, anticipate problems and provide solutions in a high quality, client focused business.
Key skills and experience should include a combination of:
- Excellent time management skills with the ability to prioritise workload
- Attention to detail is an essential skill alongside advanced proof reading skills
- High levels of common sense and integrity
- Articulate and able to express information clearly and confidently with all levels of personnel
- Demonstrate a cooperative and flexible nature; a team player who can both work with others and be able to work unsupervised
- A positive and energetic manner, always ready for a challenge and able to work hard to produce high quality consistent work
- A reliable and trustworthy individual who can always be depended on to complete work when required and communicate problems and concerns clearly
- Able to show high levels of discretion
- Proactive in nature, able to take initiative but also not be afraid to ask for help when required
- Advanced knowledge of the MS Office suite, essential in Outlook, Word, PowerPoint and desirable in Excel. Experience with databases preferred
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