Marketing Secretary
- Recruiter
- FY Recruitment
- Location
- Fantastic offices in heart of London
- Salary
- Paying £28-29k + excellent benefits
- Posted
- 23 Jun 2019
- Closes
- 27 Jun 2019
- Job Title
- Secretary
- Industry Sector
- Construction, Consultancy, Property
- Contract Type
- Permanent
- Hours
- Full Time
A leading project management consultancy based in the heart of London is looking for a Team Secretary to support two Equity partners and a larger team. The team already has two established secretaries so you will be working within a team environment.
Ideally looking for a secretary who has worked within the property/construction or project management industry who has a marketing slant to their skills set as there will be extensive document preparation including putting together bids in InDesign and PowerPoint.
Key secretarial duties:
- Arranging appointments and electronic diary management for Partners using Microsoft Outlook
- Booking travel and accommodation for Partners and team using online travel system Click Travel
- Copy typing of outgoing correspondence for Partners and team including formatting of reports, submissions, meeting minutes and putting text into letter format
- Assisting the team with collation of project related invoices
- Producing submissions using Adobe InDesign
- Producing presentations using Adobe InDesign and PowerPoint
- Maintaining filing system consisting of various project and fee files
- Coordinate with other support staff on floor re general floor management
- Assist other support staff on floor when required
- Organising team social events, including annual Christmas party
- Being the first point of contact for all manner of queries including absences, couriers, contracts, stationery, formatting etc.
Key Skills
- At least 2 years work experience working as a secretary with professional services firm
- Advanced in Microsoft Office, particularly Windows 7
- Adobe InDesign experience preferred
- Accurate typing skills
- Able to organise and prioritise workload
- Friendly, polite and helpful manner
- Team player with a flexible “can do” attitude
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