Legal Secretary
- Recruiter
- Page Personnel Secretarial
- Location
- England, London
- Salary
- Negotiable
- Posted
- 21 Jun 2019
- Closes
- 19 Jul 2019
- Ref
- 14024707/001
- Contact
- Bridgette Meaden
- Job Title
- Legal Secretary
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
The main purpose of this role is to provide an excellent standard of secretarial support to fee earners across the specified practice.
Client Details
Our client is a leading international legal business with over 2,400 colleagues and a diverse range of capabilities. They have 11 offices in the UK as well as offices in Dublin, Madrid, Paris, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Northern Ireland, Malaysia, HongHong Kong, Brazil, Peru, Central America, Argentina, the USA, Australia and Germany.
Description
Prepare correspondence and documents from digital dictation
Amending and formatting documents e. leases and agreements
Effective prioritisation of tasks whilst managing a full workload
Produce accounting information from the accounts system, prepare billing guides and draft invoices, and follow the department's processes for production of final invoices (paperless proformasproformas)
File, archive, photocopy, scan and fax documents as and when required
SharefilingSharefiling documents
Ensure that client contact information is kept up to date
Maintain a level of individual knowledge required for the role
Help maintain a clean office and clear desk
Assist with cash collection and account queries e. following-up on outstanding bills;
Opening new matters and files on system, completing client due diligence with information provided by fee earners
Book client and internal meetings
Answer and make telephone calls
Assist with the booking of travel arrangements
Prepare monthly expense claims
Undertake Land Registry and SearchflowSearchflow seaches
seachesHandle confidential information in line with the firm's data security protocols
Creating project bibles
Liaise and build relationships as appropriate with clients and their support staff
Profile
Previous secretarial experience within a legal/professional services environment, ideally within a Real Estate team is preferred (however not essential) with a minimum typing speed of 65wpm
65wpmQualified to a minimum of 5 GCSEs GCSEs(including a grade C in English and Maths) or equivalent
A secretarial NVQ NVQ/ Diploma or equivalent would be beneficial but is not essential
Must have good IT skills, particularly in Microsoft packages
An excellent eye for detail with a concern for quality and accuracy
A focused client service approach is essential
Team oriented and collaborative with a flexible, can do attitude
Ability to communicate clearly and concisely orally and in writing
Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently
Job Offer
CompetativeCompetative salary
Excellent benefits
Flexible working
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