Product Group Assistant

Crone Corkill are working on an exciting opportunity for an administration assistant to work within the Product Group support function of an investment company in the City of London. Working as part of the Product Group support function, the incumbent will provide administrative support to our team of Product Managers. The Product Group's mission is to deliver investment product and content aligned with the firm's capabilities and client needs. The senior administrative assistant will leverage the executives' time by providing both administrative and technical support based on a broad knowledge and understanding of the executives activities (often acting as the intermediary on their behalf) and the operation of the department/organization. The senior administrative assistant will work with limited direction managing the day-to-day activities of the executives and will be the primary liaison representing them to a diverse group of internal and external contacts. It is therefore important that the role holder is able to work well autonomously in addition to teaming up with other team members and assistants to maintain a high level of client service and support. The position requires a positive, tactful demeanor, a professional presence and strong written and oral communication skills. The position will need to effectively manage upwardly to members of senior management while fostering successful relationships through direct interaction with peers and others. The individual will partner with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism. The successful candidate will also be highly proactive, adept at time management and negotiating priorities effectively and calmly in the midst of stringent deadlines.

Principal Responsibilities

Leverage the manager(s) time by performing administrative duties related to the scope of the manager(s) responsibilities and associated teams. These duties include but are not limited to: scheduling appointments, preparing correspondence, coordinating catering requests, compiling agendas, screening calls and visitors, coordinating travel arrangements (including international travel), preparing multi-trip travel itineraries and processing expense reports, maintaining calendars, filing and organisation of other critical documents, responding to routine matters and ad hoc requests on their behalf.
Manage information flow. Independently coordinate appropriate materials for meetings, appointments and presentations. Communicates with and for the manager(s) whilst they are travelling.
Process development & maintenance. Ensure that the firm/department's policies and processes are maintained. Make sure that processes and procedures are fully documented and continually monitored for improvement.
Assist in special and ad-hoc projects related to division and/or corporate activities. Work at times may be complex, cyclical, sensitive and highly confidential in nature. Some projects may require the individual to take the lead role in managing a process, for the manager(s) and their team
Team player. Works collaboratively to ensure that seamless back-up support is provided to the manager(s) and associated teams. This means providing reciprocal cover for the admin team. Attend any relevant admin support / team meetings.
Identifies opportunities to improve and streamline the quality and efficiency of work. Partners with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism across business units and stakeholder groups.

PERSONAL ATTRIBUTES / SKILLS / QUALIFICATIONS