PA to Creative Director - Design

A fantastic role for an Assistant looking to support dynamic Directors at this Global Design Agency

• Act as first point of contact for the Directors, and be a good gate keep for each
• Manage diaries in an intuitive and efficient way, look ahead, prioritise clients/meetings effectively, try to anticipate clash areas, forward plan, particularly thinking about run ups to holidays, pitches and travel 
• Organising meetings – ensuring invites are sent out, rooms are booked, refreshments are ordered
• Taking notes where relevant at meetings Research - as briefed, this may be for a venue, industry, category, products, research on a client
• Responding to e-mails – manage inbox, highlighting important messages
• Filing/data management – 
• Studio Meetings – set up the meeting, ensure room booked, ensure agenda is written and circulated, host agreed, help host with any stimulus or presentation needs, attend meeting taking notes of any actions, circulate action points to Designers after meeting
• Travel – booking all travel  ensure visa’s, currency, hotel, transfers are all in order, create itinerary and check-in where appropriate.
• Meeting and greeting clients and guests and suppliers Raise PO’s, timesheets, expense claims, reconcile Building rapport with the other teams in the agency
• Attend Creative Leaders and CS meeting, minute meeting, circulate action points, keep a log of these for the next meeting
• Set up inductions for new starters