Executive Assistant / Financial Administrator

A leading property firm in Mayfair is looking for an experienced EA to support the Group Digital & IT Director together with the Ops Director. The role is also heavily involved in administration of the entire IT function, covering events, document control, commercial and financial management, supply chain co-ordination and stakeholder management.

This is a temp - perm role!

They are looking for someone who has not only operated at senior level as a PA but has experience with handling a wide range of projects ie managing an office, handling budgets and finance and understanding the commercial focus of a team.

Key Responsibilities:

• Provide PA support to 2 Directors
• Extensive diary management with constant last minute changes
• Travel arrangements
• Develop and maintain relevant IT lists
• Support the establishment and operation of suitable performance management methodologies, standards and reporting
• Assist and enhance effective financial control – budgeting, forecasting, purchasing and invoice management
• Conduct and respond to Annual IT Survey
• Develop and maintain Group IT Communications Plan
• Development of strong IT stakeholder relationships
• Support the implementation and maintenance of IT governance mechanisms
• Support the management of IT System User Groups

Personal attributes

• Produces insightful analysis and uses this to drive improvement
• Superb exposure to a wide ranging role incorporating finance/office management and projects.
• Uses empathy with customers to understand and deliver their needs
• Handles details precisely with the big picture in mind
• Communicates well with people and establishes credibility
• Manages the volume and variety of activity and produce accurate outputs on time
• Must have solid experience working within professional services environment.

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