Personal Assistant

Location
City Of London
Salary
£27000 - £31000 per annum
Posted
12 Jun 2019
Closes
10 Jul 2019
Ref
AJLPAUD17253
Contact
Angela Lopes
Job Title
PA
Industry Sector
Architecture
Contract Type
Permanent
Hours
Full Time
Personal Assistant

£27,000- £31,000

Permanent

City of London



What you’ll do:


An dynamic Urban Design company with amazing offices located in the City are looking for a Personal Assistant to join them to  provide executive support to 3 Senior Directors. This position requires a high degree of discretion, confidentiality and responsibility, so it’s important that the PA has some experience supporting at Director level. It’s a great opportunity for a PA who is looking to build on their existing experience and grow within a company, taking on a challenging and varied role.


Duties will include;

  • Extensive diary management for 3 Directors
  • Diary planning of key internal strategy meetings, annual appraisals etc.
  • Arranging meetings, both internally and externally
  • Managing the office wide diary and overseeing the smooth running of internal/external project meetings
  • Organsing global travel bookings, preparing detailed itineraries and business documents
  • Email management, actioning and redirecting as appropriate
  • Working closely with the Marketing and Communications Manager maintaining and updating the database
  • Attend Senior Management Team Meetings, taking minutes to distribute notes and actions to attendees
  • Project admin support
  • Assisting with any IT, mobile phone and laptop issues or requests
  • Coordinate overseas conference calls and video calls across different time zones
  • Managing paperwork, filing and archiving
  • Greeting external visitors and directing them to the relevant director/project team member/meeting room
  • Conducting research as required
  • Processing expenses monthly
  • General office admin support as required
 

What you’ll need:


The Personal Assistant will be expected to develop a sound knowledge of clients, support the Director and the Sales team ensuring that they stay abreast of conversations and business development opportunities.

Building relationships and representing the organisation is a key part of this role, so it’s very important that the Personal Assistant is able to  build and maintain a cooperative relationship with colleagues of all levels both internally and externally.
  • PA experience in a similar role
  • Ability to demonstrate proficiency in the responsibilities of the role.
  • Experience or keen interest in architecture desired
  • Excellent knowledge of Microsoft Office.
  • Excellent written and verbal communication skills
  • Strong attention to detail ensuring a high degree of accuracy and quality.
  • Proactive attitude with a positive and professional demeanour


If you are interested in the above role, please apply asap.

 

 


Not what you're looking for? Get headhunted for relevant jobs.

Upload your CV
More searches like this