Team PA, Finance (Mayfair)

Our client, a well-established and highly regarded global firm, based in the heart of the West End, is looking to recruit a top-flight Team PA to support 3 senior executives, as well as wider support within the PA team. The culture is truly collaborative and this challenging but entirely rewarding role will offer an experienced and proactive PA the opportunity to play an important support role in a professional and dynamic business arena.

Responsibilities:

• Proactively managing diaries, inbox and meetings
• Scheduling meetings and conference calls across various time zones
• Arranging multi destination, global travel: preparing detailed itineraries, visas, hotels, transport
• Processing and managing expenses
• Acting as ‘go to contact’; building and maintaining strong working relationships  with both internal/external stakeholders
• Preparing/amending correspondence, presentations and reports
• Comprehensive administrative support: maintaining databases, status reports, organising couriers, putting together Board packs
• Providing cover for other PAs as required
• Ad hoc Projects & Events assistance

Requirements:

• Proven solid track record working as a Team PA within corporate/blue-chip firm
• Highly organised with a proactive, ‘can do’ attitude
• Excellent communication skills, both written and verbal
• Strong attention to detail
• Ability to multi task and prioritise
• Confident in managing conflicting priorities
• Flexible and adaptable working approach
• Confidentiality and discretion imperative
• Team player!
• Strong MS Office skills