Paralegal Team Secretary

Job Role:                                               

Paralegal Team Secretary

Function:                                                                    

Legal

Overview of role:

• Reporting to the Legal Counsel, the Paralegal Team Secretary will be the first point of contact for all contract related work. This is a dual role, which is both Paralegal and secretarial.  

Main Duties:

• Assisting the Legal Counsel in the day-to-day running of the immediate team
• Assisting with commercial contracts  
• Drawing up and editing standard documents (e.g. deeds, tenancy agreements, licences etc.)
• Oversight of preparation, signing, and delivery of important and commercially sensitive contracts
• Preparation of legal reports
• Handling queries from various external bodies: tenants, lawyers, agencies
• Liaising with law firms and estate agencies
• Assisting lawyers in preparation of documentation 
• Research, gathering and summarising relevant legal information                                                                                          
• Dealing with telephone and email enquiries
• Diary management – arranging appointments 
• Booking rooms and conference facilities
• Scheduling and attending meetings
• Creating and maintaining filing systems; organising and storing of paperwork, documents and computer based information 
• Photocopying and printing of various documents
• Updating and maintaining management systems
• Work closely with the other Team Secretaries and the Executive PA         
• Liaising with staff internal staff and external contacts
• Other ad-hoc tasks set by management 

Essential skills, attributes & qualifications  

• Law degree or equivalent legal qualification   
• Proficient in the use of Microsoft packages such as Outlook, Word, Excel 
• Ability to multitask 
• Team player
• Stakeholder management 
• Strong organisational skills 
• Ability to keep things confidential 
• Personal integrity 

Desirable 

• Previous experience of working for a property development company  
• Previous experience of working for a HK company or other multinational experience