Managers Assistant

England, London, City of London
£34000 - £35000 per annum + EXCELLENT BENEFITS
10 Jun 2019
28 Jun 2019
Vince Ellam
Job Title
Industry Sector
Contract Type
Full Time
Assistant to Manager & team of top Management Consulting company - Excellent working environment!!

£34,750 plus a range of excellent benefits including upto 10% performance bonus!

Role outline:
- To provide high-quality administrative support to a Manager and their principal allocation (average five), and where necessary, additional administrative support to their case teams.
- Manager assistance (complex diary and travel management)
- Case team co-ordination; internal and external
- Additional activities outside of the core case requirements

Key Responsibilities and Activities:

Manager assistance:
- Successfully manage busy and ever evolving diaries, proactively managing when schedules change. Re-scheduling complex meeting and travel itineraries often at short notice.
- Extensive internal and external meeting scheduling; building and maintaining strong working relationships with key client contacts.
- Working with the travel company to co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Proactively pre-empting travel plans.
- Setting up regular check-ins to create and maintain a relationship management plan.
- Providing logistical and technical support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and online research.
- Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.
- Assisting Managers/Principals with their non-consulting internal assignments, leveraging their time to manage this accordingly.

Case team co-ordination:
- Extensive liaison within the consultant teams, with fellow MAs, EAs and all other departments.
- Assist in the case team 'kick-off' processes; creating, maintaining and updating PowerPoint slides for kick-off meetings and weekly case team meetings.
- All case team administration, including travel logistics, contact management and meeting scheduling, both internally and externally.
- Assist the case team with travel bookings.
- Organising case team events, sourcing venues and activities.

Additional activities:
- Provide support and cover for other MAs.
- Involvement in internal office-wide projects.
- Any other duties which are compatible with the main role objective.

Personal Attributes:
This role will suit an intelligent and ambitious individual who wishes to develop skills in a dynamic, entrepreneurial and professional environment. The role will provide many learning opportunities for a hardworking team player that is motivated by consistently achieving high standards.

You will need exceptional organisation, prioritisation and time management skills, a "can do" mentality, willingness to get involved in a variety of projects and activities.
Flexible attitude and team approach.
Able to work on own initiative and be proactive.
Efficient and accurate.
Excellent communication and listening skills.
Enthusiastic, dedicated, hardworking and committed.
Pleasant, calm and diplomatic, even when under pressure.
Good sense of humour, outgoing and fun to work with.

Essential qualifications:
- Minimum of two years' experience supporting multiple people within an administrative capacity.
- Fully proficient in using Microsoft Outlook, Word, PowerPoint and Excel.
- Experience of working in a demanding environment.
- 'A' level standard education.

If you are interested in this role and meet all of the criteria, please forward your CV immediately.

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