German Speaking Private Equity EA/PA to Partner

Highly successful and reputable private equity firm based in the heart of Mayfair is looking for an experienced German speaking senior level EA/PA with proven track record of supporting senior management within boutique investment/asset management firm to provide support to a very busy and demanding Partner and one other professional. No two days will be the same and will require someone who is a proactive, self-starter with a keen eye for detail.

Duties and responsibilities will include:

• Manage complex business and personal calendars with little or no input from the professional - receive and vet invites and organise and prioritise meetings, both internally and externally, with multiple constituents, considering the logistics, technology and materials
• Inbox management and responding where appropriate
• Manage complex international and domestic travel arrangements, often with little advance warning
• Processing expenses
• Preparation of reports/proposals using PowerPoint
• Reviewing correspondence, initiation preliminary work, and/or background information
• Draft correspondence /responses on behalf of Professional
• Setting-up video and telephone conference calls
• Prepare board papers and supporting documentation well in advance.
• Maintain accurate contact lists and associated mailing lists; proactively update without prompting.
• Work within a team to support the professionals; provide back-up support, coverage and workload management
• Participate in staff meetings
• Support professionals, as requested,

• Serve as Proxy to pre-clear trades and to pre-clear gifts and entertainment through the Firm's compliance system
• Submit and reconcile medical reimbursement claims; work directly with providers to obtain accurate documentation to ensure timely reimbursement
• Manage professional correspondence, special occasion card and gift giving including selection, payment and delivery where required
• Support professional in their non-profit roles (e., fundraising campaigns, event invites and logistics, board and committee meeting attendance, etc.)
• Ad-hoc presentation work

• Handle designated projects as instructed by Operations Director. Examples of assignments include:

• Plan conferences, events and dinners, both internal and offsite, with ownership of invites, budget, venue and logistics
• Support document repositories and collection in connection with legal and compliance requirements

Skills and experience required:

• Previous proven track record of supporting senior management within boutique investment firms
• Fluent German and English, both verbal and written
• Advanced Microsoft Office skills - with particular emphasis on Outlook and Word, PowerPoint
• Ability to work with highly confidential information
• Excellent communication and interpersonal skills - poised, polished and articulate
• Work with discretion and diplomacy
• Handle multiple priorities simultaneously, with quality results
• Excellent organisational skills; impeccable attention to detail
• Resourceful, proactive approach - ability to stay one step ahead
• Work to tight deadlines
• Demonstrated ability to function as a strategic partner, while remaining professional under pressure; quality decision making and problem solving skills are key
• Adaptable, flexible, dependable and accountable
• Be supportive to the wider administrative team