German Speaking Private Equity EA/PA to Partner

England, London
£45000 - £55000 per annum + plus excellent benefits and bonus
07 Jun 2019
05 Jul 2019
MM - 4734
Mary Marcus
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

Highly successful and reputable private equity firm based in the heart of Mayfair is looking for an experienced German speaking senior level EA/PA with proven track record of supporting senior management within boutique investment/asset management firm to provide support to a very busy and demanding Partner and one other professional. No two days will be the same and will require someone who is a proactive, self-starter with a keen eye for detail.

Duties and responsibilities will include:

  • Manage complex business and personal calendars with little or no input from the professional - receive and vet invites and organise and prioritise meetings, both internally and externally, with multiple constituents, considering the logistics, technology and materials
  • Inbox management and responding where appropriate
  • Manage complex international and domestic travel arrangements, often with little advance warning
  • Processing expenses
  • Preparation of reports/proposals using PowerPoint
  • Reviewing correspondence, initiation preliminary work, and/or background information
  • Draft correspondence /responses on behalf of Professional
  • Setting-up video and telephone conference calls
  • Prepare board papers and supporting documentation well in advance.
  • Maintain accurate contact lists and associated mailing lists; proactively update without prompting.
  • Work within a team to support the professionals; provide back-up support, coverage and workload management
  • Participate in staff meetings
  • Support professionals, as requested,
  • Serve as Proxy to pre-clear trades and to pre-clear gifts and entertainment through the Firm's compliance system
  • Submit and reconcile medical reimbursement claims; work directly with providers to obtain accurate documentation to ensure timely reimbursement
  • Manage professional correspondence, special occasion card and gift giving including selection, payment and delivery where required
  • Support professional in their non-profit roles (e., fundraising campaigns, event invites and logistics, board and committee meeting attendance, etc.)
  • Ad-hoc presentation work
  • Handle designated projects as instructed by Operations Director. Examples of assignments include:
  • Plan conferences, events and dinners, both internal and offsite, with ownership of invites, budget, venue and logistics
  • Support document repositories and collection in connection with legal and compliance requirements

Skills and experience required:

  • Previous proven track record of supporting senior management within boutique investment firms
  • Fluent German and English, both verbal and written
  • Advanced Microsoft Office skills - with particular emphasis on Outlook and Word, PowerPoint
  • Ability to work with highly confidential information
  • Excellent communication and interpersonal skills - poised, polished and articulate
  • Work with discretion and diplomacy
  • Handle multiple priorities simultaneously, with quality results
  • Excellent organisational skills; impeccable attention to detail
  • Resourceful, proactive approach - ability to stay one step ahead
  • Work to tight deadlines
  • Demonstrated ability to function as a strategic partner, while remaining professional under pressure; quality decision making and problem solving skills are key
  • Adaptable, flexible, dependable and accountable
  • Be supportive to the wider administrative team

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