Team Assistant/PA

West End based private equity firm is looking for an immediately available Team Assistant/PA to working within a small team of assistants to provide a first class service for all employees. The role will also include facilities coordination for the team.

Client Details

My client is a West End based leading Global Private Equity firm which recognises and rewards pro activity0 and first class service.-`-3

Description

The duties for this temp to perm Team Assistant/PA with facilities role will include:-

• Team support to approx. 20 people

• Diary management using Outlook calendar

• Travel arrangements including booking of flights, taxis, hotels etc

• Arranging meeting rooms, equipment, catering, accommodation, restaurants etc

• Fielding telephone calls, acting as gatekeeper for the teams

• Arranging conference calls and video-conferences

• Managing expenses, reimbursements

• General administration duties i. filing, scanning, photocopying, archiving, binding documents, arranging couriers etc

• Collating highly confidential papers for meetings, creating and updating presentations

• Liaising effectively with internal and external PAs

• Acting as office co-ordinator including:

• Managing all office suppliers (including T&Cs, SLAs, invoices etc, ensuring compliance with GDPR, Modern Slavery Act etc)

• Arranging and overseeing cleaners, meeting room refreshments and supplies, kitchen equipment and supplies, plant suppliers,

• Ordering stationery and paper and maintaining supplies

• Managing the office space including office maintenance, health and safety, space planning, desk moves etc

• Any other ad hoc tasks as required

Profile

The ideal person for this temp to perm Team Assistant/PA with facilities role -

Good general level of education

• Degree an advantage but not essential

• Solid previous familiarity working as a team assistant

• Knowledge of managing an office or acting as a facilities assistant

• Knowledge of working in the financial services, professional services sector or a similar corporate environment

• Microsoft Outlook to an advanced level

• Microsoft Word, Excel and PowerPoint to an intermediate level.

• Strong people skills, the ability to build strong relationships quickly.

• Effective planning and organisation skills; ability to prioritise tasks and deliver to deadlines.

• Strong attention to detail, excellent communication skills; fluent written and spoken English.

• Professional outlook; adaptable but robust attitude, able to deal with people at all levels with confidence.

• The ability to learn and retain knowledge quickly is essential as is a high level of integrity.

• Resourceful, efficient, proactive and the stamina to consistently work at a fast pace.

• Takes pride in providing a first class service, highly professional, unflappable, always smiling and calm under pressure.

• Strong team player; responsive, efficient and reliable.

Job Offer

This is a Temp to perm Team Assistant/PA with facilities role for a West End based Private Equity firm for which you will need to be immediately available or on a weeks' notice or less, the role is offering a salary of £30,000 - £35,000 dependant on know-how