Personal Assistant

A global Insurance firm based in the City of London are looking for a hard-working and confident Personal Assistant to join their vibrant and busy office for a 3-month rolling contract.

The Personal Assistant will be responsible for looking after a large team within the business and will be required to provide both professional and personal support.

The chosen candidate must be able to start as soon as possible and have a proven history working within ideally an insurance or financial services environment, ideally 2 years+.

Duties and responsibilities

• Diary & inbox management
• Calling and receiving contact from clients and handling phone queries
• Minute taking in meeting
• Booking meetings and conference calls
• Managing expenses
• Updating the company database
• Arranging complex travel both international and domestic
• Preparing presentations using Microsoft Office suite.

Skills

• Excellent understanding of urgency
• Ability to work independently
• Ability to pick up new systems quickly
• Ability to organise and prioritise complicated travel
• Excellent attention to detail
• Able to manage stress, personable, self-confident
• Ability to anticipate needs, particularly for repeated tasks
• Demonstrates outstanding work ethic
• Produces high quality, accurate timely work
• Adapts communication style to needs of audience
• Able to anticipate problems and offer solutions

Required Education/Experience

• Must be able to multi-task.
• Ability to work well under stressful conditions.
• Able to work with minimum day-to-day supervision.
• Demonstrate initiative to independently identify needs and flexibility to help where needed.