Executive Assistant (Financial Services)

Morgan McKinley's Secretarial & Office Support team, are looking for an immediately available EA who can provide support to a busy MD and VP. The main purpose of the Executive Assistant temp job is to be responsible for providing pro-active support to key members of European executive team. This EA position involves; calendar management, travel coordination, scheduling meetings, travel, video conferences as well as internal and external events.

This is a busy Executive Assistant role to start ASAP, working initially for 3 / 6 months on a temporary basis with a potential view to being extended or going permanent.

Working hours: 40 hour working week - Monday to Friday 9-5. Flexibility is require due to the nature of the role.

Pay rate: £175-180 per day plus holiday pay. (Around £200 per day including hols)

Duties and responsibilities will include:

• Diary management - Managing calendars including; accepting meetings and proactively resolving/rescheduling conflicts.
• Preparing meeting materials, presentations, handouts and other related materials as well as printing, collating or digital distribution of materials for executive meetings.
• Arranging team meetings and assisting with agenda
• Coordinating vendor sessions and broader team events
• Assisting the team in the procurement of good and services
• Generating reports and executive briefs
• Coordinating conference / meeting room set-up, ordering catering and making logistical arrangements for executive meetings
• Making travel arrangements; visas, hotels, car, etc.
• Managing corporate card purchases and submit expense reports and reconciling expenses
• Drafting and typing correspondence
• Assisting with developing and updating complex PowerPoint presentations, Excel spreadsheets and other documents.
• Providing small-scale project managements as and when needed

Skills and experience required for the role:

• Proven EA / PA executive support experience working in a similar Executive Assistant role at C-suite level
• Experience in working with confidential information
• Ideally have EA experience working within the Financial Services / Banking sector
• Excellent communication skills both verbally and written
• Be proactive, energetic and highly organised approach
• Good IT skills, MS Office, Word / PowerPoint / Excel etc
• Bachelor's degree and significant administrative and co-ordination experience required
• Experience in closely supporting a senior executive in a fast-paced environment

Morgan McKinley is acting as an Employment Business in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.