Team Secretary (HR)

Owen Reed are recruiting for a Team Secretary to join a top London law firm.  The Team Secretary will support the Human Resources Team.  The Team Secretary will report to the Human Resources Director.

The Team Secretary will provide first class administrative, organisational and secretarial support for the HR team to ensure the smooth running of the HR function. 

Responsibilities
Be the face of the HR Team, meeting and greeting members of the firm, external suppliers and other visitors.
Answer team members' telephones when they are away from their desks and relay messages as appropriate.
Provide secretarial and organisational support to the HR Management team as required.
Process expense claims for members of the HR team as requested
Assist and organise team specific events.
Assist with producing and maintaining HR specific documents including updates to HR policies and handbooks in particular when new legislation and rates take effect. 
Ensuring that all documents are produced to the highest standards of accuracy.
Renew memberships and subscriptions for members of the HR Team 
Ensure the office is organised, tidy and stationery and forms are well stocked
Arrange team meetings, 1 to 1s and other appointments for the HR team.
Circulate agendas, produce notes and follow up on actions as appropriate.
Oversee the teams meeting room calendars and bookings ensuring that meetings are moved/occupiers notified of changes.
Typing, drafting correspondence, producing documents/letters/e-mails, employment contracts and memos. 
Preparing presentation slides and materials for meetings and presentations as required.
Ensure all incoming post is distributed as appropriate.
Assist with notetaking at meetings as required and produce accurate and timely minutes as required.
Maintain the team calendar and ensure that appointments are in all diaries and diaries.
Arrange all meetings and relevant arrangements for key meetings eg Salary review and bonus meetings.