Personal Assistant
- Recruiter
- Talent Staffing Ltd
- Location
- London (Central), London (Greater)
- Salary
- £35,000++
- Posted
- 24 May 2019
- Closes
- 21 Jun 2019
- Ref
- TAL927
- Job Title
- PA
- Industry Sector
- Property
- Contract Type
- Temporary
- Hours
- Full Time
Our client are a leading property Investment company based in great offices in London’s west end - the role will start immediately and be a temporary role initially with a view to a longer term contract
They are seeking a Secretary with exceptional team based skills to support a high profile team in an exciting project that will create a legacy for generations to come. The successful candidate will be responsible in providing day-to-day secretarial and administrative support to the project team.
This role requires a self-sufficient, reliable and flexible candidate who has the ability to; work under pressure and is an excellent communicator; extremely well organised with an ability to pay close attention to detail; and a willingness and ability to take responsibility and ownership of actions to help the team.
The role is a rewarding and busy one so requires a person that has the ability to operate under their own steam, is fun, energetic and confident with a real can-do attitude in an exciting new team.
Key Responsibilities
• Pro-active approach to diary management: co-ordinating a busy and ever-moving schedule. Understanding busy periods and actively helping to prioritise time and diary commitments e.g. through understanding and suggesting what can be delegated to whom, keeping a monthly/weekly/daily track of events, keeping daily meetings to time e.g. through 5 minute warnings towards end of meetings and through great attention to detail. Track meetings on Salesforce.
• Planning: the candidate should think about and anticipate events well in advance, understanding the cycle of work throughout the year. They will also be required to assist with event management, from team events to study trips, this can include international travel.
• Highly organised: maintaining up to date filing, understanding key documents produced throughout the year, and through proactive assembly without request of all relevant meeting papers
• Meetings and communications: attendance at meetings as required, taking down and tracking of key actions, keeping the teams' actions on track - someone who has the confidence to chase and keep senior team members on track.
• Team spirit: energetic team player, contributing towards a positive environment and great team spirit, developing a great relationship with the team, other key contacts throughout the business and key external stakeholders
• Highly committed: going over and above the call of duty e.g. volunteering for wider company events, covering for other key roles, busy periods and taking on additional work. Including anticipating any requirements of those within the team and using own initiative to reduce works/pressure on the team
• Presentations: Assistance with presentations, reports, and agendas.
• Admin: Travel, management of expenses, tracking of departmental birthdays, updating contacts, holiday tracking and general administration and updating salesforce.
Requirements
Experience of working in a similar secretarial/admin role.
• Must be able to self-manage and prioritise own workload to meet tight deadlines.
• Flexibility - must be able to deal with different levels of workload.
• Must possess good numeracy skills.
• Will have good written and oral communication skills.
• Must have excellent attention to detail and accuracy.
• A good team player.
• Will be able to take ownership & anticipate/forward plan line managers’ time.
• Must have advanced knowledge of Outlook and PowerPoint.
• Must want to get more involved and learn more about the Company.
• Experience with CRM systems is beneficial
Not what you're looking for? Get headhunted for relevant jobs.
Upload your CV
More searches like this
Not what you're looking for? Get headhunted for relevant jobs.