French Speaking Executive Assistant

England, London
£55000 - £65000 per annum + plus benefits and bonus
24 May 2019
21 Jun 2019
MM - 4733
Mary Marcus
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

My client who is a very well established boutique finance house based in the heart of Mayfair is looking for an experienced senior level 'C' suite Executive Assistant to provide support to the Chairman and senior individuals, together with managing and supervising the office manager/EA. This is a varied and demanding role and you will need to be a highly organised and proactive self-starter, to deal with volume of workload.

Duties will include:-

Business PA responsibilities

  • Extensive diary management and coordination of meetings and calls over several time zones, dealing with complex and ever-changing diaries.
  • Global client liaison - act as point of contact for Chairman, liaising with high-profile members of the business world. Manage contacts and establish strong relationships with internal and external contacts.
  • Organise worldwide travel arrangements, visa requirements and schedules, book transport, accommodation and restaurants.

Private PA responsibilities

  • Banking, dealing with bank statements, credit card reconciliation, making payments, preparing money transfers, processing and handling insurance claims, maintaining tax records, liaising with advisers, accountants, contractors, household staff and drivers (UK and France), handling property matters (insurance, interior designer, builders and contractors...), arranging medical appointments and health insurance reimbursements.
  • Diary and travel management for family members; liaising with schools, university offices and tutors.
  • Ad- hoc Administration

Office Management and supervision

  • Sourcing suppliers and negotiating contracts (travel agents and travel service providers, hotels, insurance matters, stationery, company vehicle, printers and copiers, tradesmen, mobile phones, miscellaneous supplies).
  • Facilities management
  • Organising office and maintain supplies of stationery and equipment.
  • Review and maintain health and safety policies, fire safety procedures
  • Reception - prepare meeting rooms, greet clients and provide ad hoc assistance
  • Dealing with post and couriers
  • Accounts management and various finance functions.
  • Process purchase invoices - collate data into invoice spreadsheet and prepare payments.
  • Processing expenses

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