Legal PA to Managing Partner

Owen Reed are recruiting for a Legal PA to join a top London law firm.

The Legal PA will provide comprehensive, accurate and timely one to one support to the Managing Partner.

Key responsibilities
Complex diary management ensuring the organisation and schedule of the Managing Partner, including the identification and resolution of potential challenges and clashes.
Coordination of both internal and external meetings on behalf of the Managing Partner, including booking all required facilities. Sourcing off-site meetings venues, arranging logistics for such meetings and dealing with related expenses/invoices.
Planning and coordination of travel programmes to include liaison with overseas offices, booking flights, hotels, car transfers and ordering currency.
Proactive management of emails and post, using initiative to route emails to the appropriate individuals for swift response and actions, ensuring that these are followed up.
Prioritise correspondence to enable the Managing Partner to focus on urgent matters. Bring urgent matters to the Managing Partner’s attention.
Responding to high levels of telephone calls in a professional manner.
Wherever possible, responding to emails on behalf of the Managing Partner in order to significantly reduce email volume.
Drafting high-quality correspondence, letters, documents, agendas, reports, presentations and spreadsheets for meetings and ensuring their timely distribution.
Responding to and typing/composing correspondence on behalf of the Managing Partner.
Taking minutes at meetings and producing action lists.
Building strong relationships with, and developing and maintaining a comprehensive knowledge of, internal and external clients, mandates and projects.
Dealing with invoices and expenses.
Maintenance of up-to-date and robust filing systems to ensure efficient document management.
Undertaking other activities as required by the Managing Partner and the Central Management team.