Team Coordinator

One of the leading architecture firms in the UK is looking for a Team Coordinator to join their team on a permanent basis. The successful candidate will be providing support to Project Leaders and their wider teams with running efficient and well-organised projects. You will be motivated and proactive with the ability to coordinate numerous tasks simultaneously.

Responsibilities:

• Managing multiple diaries and inboxes, responding when necessary to emails
• Acting as the point of contact for internal and external design teams including taking and tracking messages to ensure action
• Arranging meetings, booking venues, refreshments and relevant equipment
• Assisting with practice management duties
• Creating and formatting project-related correspondence or practice development
• Keeping document management systems updated with project information
• Assisting with project specific design reports using InDesign
• Assisting project teams with ad hoc project administration tasks including schedules, programmes, room data sheets, and archiving
• Sourcing information on existing projects for bids, reports, presentations
• Preparing and assembling documents for meetings and presentations
• Supporting the project leaders with team resourcing by managing holiday/absence spreadsheet
• Arranging and booking travel and insurance for domestic and overseas trips
• Preparing project leaders' monthly expenses
• Raising purchase order requests in-line with company financial processes
• Assisting project teams with training, troubleshooting and following up issues to ensure resolution
• Arranging building tours including organising access, itineraries, travel
• Acting as principal back-up to the Director's Personal Assistant, covering planned and unplanned absences

Preferred Skills and Experience:

• A minimum of two years' experience within a Personal Assistant or Team Assistant role
• Experience using Microsoft Office systems
• Excellent communication skills both verbal and written
• Knowledge of Adobe InDesign and Photoshop

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.