Office Assistant

A really exciting opportunity has come up with one of my favourite clients! They are an entertainment company looking for a confident personality to be able to liaise with their clients with ease, and pick things up really quickly. You will be assisting the Director of Communications with press, his diary, and creating meetings and agendas; this person will need to have a very willing and warm personality as he can be be very busy and this person will need patience to deal with changes in plan. Day to day responsibilities of the Office Assistant will include;
Efficient day-to-day running of Front of House; including answering the phone, greeting guests, organising couriers and collecting and distributing all post and deliveries
*Monitor office supplies by assisting with ordering stationery, kitchen and cleaning supplies
*Serve refreshments to guests and all key meetings
*Meet and greet visitors to the office, ensuring NDAs are signed where appropriate
*Book and manage flights, hotels and transfers when required, updating travel agendas and itineraries as appropriate
*Manage the Press Centre and Social Media Channels for the Director of Communications
*Ensure all administrative documents are filed appropriately and in a timely manner
*Assist the Office Manager with ordering equipment and setting up new users
*Keeping data files up-to-date with any changes or new documents
*Proof read documents for accuracy
*Assist on all internal and external social events including the *Assist on all internal and external social events including the Christmas party, social outings and coming up with creative ways to keep the team engaged on a daily basis.
*Undertake research for upcoming projects and events
*Maintain consistent and efficient correspondence with any stakeholders, suppliers and other external parties associated with the Company

If you are an upbeat, sparky person with previous experience in an administration role please apply directly to this advert ASAP.