Property Administrator

Property Administrator

£22,000 - £25,000

Swindon



My client, an established Property company with offices across the UK are looking for a Property Administrator for their office based in Swindon. The successful candidate will have gained Property administration experience and have excellent customer service and organisation skills. This is a fantastic opportunity to join a well-established company who are offering longevity.

DUTIES

• Supporting in the smooth running of the sales department by providing an administrative service
• Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames
• Organising the marketing of the properties including arranging photographs and floor plans and EPCs, creating brochures, window cards and organising advertising
• Copy typing, and drafting of letters, reports, invoices, property particulars etc.
• Processing invoices.
• Input to diaries and organising meetings
• Carry out timely and accurate administration of databases
• Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the office including other partners, managers and staff as reasonably required
• Handling enquiries over the telephone or personally in reception and taking any necessary action
• General office duties such as filing, photocopying, etc.
• Maintain close communication with other administrators across different divisions to ensure the efficient running of the department at all times
• Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work
• Anti-money laundering
• Develop and maintain a working knowledge of compliance information such as Money Laundering and clients’ compliance systems (for administrative purposes)
• Ordering stationery for the office

PERSON SPECIFICATION

• Essential Skills, Qualifications & Experience:       
• Strong administrative experience
• Advanced Microsoft Office - Word, Excel, Outlook & PPT
• Experience of providing support to teams
• Numerate
• Strong communication skills
• Ability to learn, operate and train within the office on specialist systems
• Time management skills
• Desirable Skills, Qualifications and Experience:  
• Knowledge of the property industry
• Experience of Time@work or similar time recording system
• Experience of managing invoices

• Degree or equivalent
• NVQ in Administration or equivalent
• GCSE Maths and English grade c or above or equivalent

 
COMPETENCIES

• Confidential
• Team working
• Personal organisation
• Customer focus
• Professional
• Quality focussed
• Flexible