PA
- Recruiter
- Hays Specialist Recruitment Limited
- Location
- England, London
- Salary
- £17.00 - £20.00 per hour
- Posted
- 17 May 2019
- Closes
- 14 Jun 2019
- Ref
- 3596629
- Contact
- Alexander Papasavas
- Job Title
- PA
- Industry Sector
- IT
- Contract Type
- Temporary
- Hours
- Full Time
.
Your new company
A Global Telecommunication company based in Central London are currently seeking to recruit a PA on a temporary basis to support 2 Vice Presidents with all of their PA and Secretarial needs.
Role Responsibilities
Point of contact for Director's
Review inboxes, highlighting important emails, action only where appropriate
Highlight any transactions that require approval
Arrange meetings/conference calls, liaise with attendees
Book meeting rooms, arrange refreshments/lunches where appropriate
Diary management - allowing time for meeting preparation, travel, admin and emails
Customer hospitality; hotel/restaurant reservations
Expense submission and management
Maintain up to date org charts
Prepare meeting pack/itinerary for off-site meetings
Assist in forward planning/scheduling and follow up of Performance Management dialogues
Project Reviews, Budget Reviews, Staff Meetings - schedule, attend, minute taking and follow-up actions.
Monitor and chase up mandatory training for direct reports and wider team
Maintain filing system
Monitor meetings requests - respond where appropriate or highlight those outstanding
Assist with facilities issues desk moves/changes
Assist with new starters/leavers
What you'll need to succeed
To be successful in this role, you should be professional, pride yourself in the ability to meet strict deadlines and communicate effectively. The idea candidate will demonstrate a robust and effective style which is versatile and flexible in working across a variety of support projects and initiatives as well as daily task based activities.
Able to identify and address the needs of senior managers and perform administrative tasks to ensure our company's workflow runs smoothly and have the ability to forward plan with effectiveness.
Company events, initiatives and projects may fall to the Personal Assistant to support and co-ordinate/manage.
Some travel to other business areas within the UK may be required with a limited exposure to overseas travel.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays
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