Office Manager

Location
England, London, City of London
Salary
Up to £26000 per annum
Posted
16 May 2019
Closes
03 Jun 2019
Ref
AU160519C
Contact
Recruitment L
Job Title
Office Manager
Industry Sector
Accountancy
Contract Type
Permanent
Hours
Full Time

An award-winning business intelligence platform and network organisation is looking for an Office Manager to join their team on a permanent basis. The successful candidate will be responsible for organising the administrative activities that facilitate the smooth running of the office, from welcoming guests to proactively ensuring that office facilities are maintained to a high standard. You must have excellent time management skills, advanced problem solving and be a creative thinker.

Responsibilities:

  • Answering external switchboard calls in a professional and timely manner, serving visitors by greeting, welcoming, directing and announcing them appropriately
  • Assisting with layout and space for in-house staff; sort and process incoming and outgoing courier packages and mail; cleaning and restocking the kitchen and coffee stations; liaising with property management to maintain the condition of the office and arrange for necessary repairs
  • Supporting staff with the booking system; basic technical set up; arranging documentation and seating; ordering and providing supplies and catering; cleaning up and returning the rooms to a pristine state
  • Overseeing contracts for all vendors, the supply inventory, equipment maintenance and related invoices
  • Point person for maintaining a safe and secure working environment and contact for IT issues; organising engineers, dealing with telecoms
  • Ensuring timely communication of key information to staff in all locations using different formats and platforms
  • Supporting the organisation and delivery of office and company wide events. Assisting with the company's fundraising activities and social events. Ad hoc support on Executive Leadership Team commitments
  • Assisting with projects across other internal departments such as HR, Marketing and Events
  • Facilitating flight bookings and travel logistics

Preferred Skills and Experience:

  • Previous experience as a coordinator, receptionist, executive assistant, or administration assistant
  • Technical skills including MS Office and Outlook.
  • Great communication skills
  • Ability to deliver projects to a high standard, sometimes within tight deadlines
  • Previous experience with stakeholder management
  • A proactive approach to work to make decisions and prioritise important tasks independently
  • Experience with using illustration tools such as Photoshop or Illustrator.
  • Previous experience in organising and implementing

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.


We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to
How We Use Your Personal Information.

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