Personal Assistant

A global technology company is looking for a Personal Assistant to join their team on a 6-month fixed term contract. The successful candidate will be supporting the COO and a wider team where necessary. You will be assertive, intuitive and share an enthusiasm for innovation.

Responsibilities:

• Attending daily one-on-ones for planning of the day ahead
• Scheduling and rescheduling meetings
• Managing the directors diary
• Researching and booking venues for out-of-office meetings
• Checking travel requirements for meetings
• Scheduling adequate travel time in the diary between meetings
• Drafting and circulating meeting minutes and agenda
• Booking travel via travel agent, including researching and presenting options
• Booking accommodation and meetings in London office for overseas teams
• Researching, booking and coordinating client and team events
• Registering new staff for training and tracking staff progress
• Overseeing and coordinating monthly health and safety checks
• Researching and liaising with suppliers, getting quotes and scheduling repairs/installs
• Maintaining kitchen and stationery supplies
• Processing expenses
• Tracking Facilities spend and comparing prices with different suppliers
• Ensuring meeting rooms and cleared and tidy at end of day

Essential Skills and Experience:

• A minimum of 12 months personal assistant experience at an executive level
• Excellent communication skills both verbal and written
• Exceptional attention to detail and strong organisational skills; ability to handle high volumes of multiple tasks and priorities and remain calm under pressure
• Strong administration skills with previous diary management experience and Microsoft programmes
• Learning agile and quick to pick up in a super-fast paced environment

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.