PRIVATE PA TO HIGH PROFILE FASHION DESIGNER

We are looking for a highly experienced Private PA to provide a comprehensive level of administrative and organizational support to a high-profile fashion designer, to ensure they are fully supported with a key focus in efficiently managing their personal life, ensuring smooth and efficient running of their day to day.  Act on behalf of the senior executive to take swift action, find solutions and make decisions in agreed areas of responsibility.

Hours:                  24/7

Location:              Central London

Salary:                 All salary levels can be considered 

Start Date:            ASAP

Interviewing:        ASAP           

Languages:          Italian would be beneficial but not essential

Responsibilities include, but not limited to:

·      Proactively manages requests and workload.

·      Extensive Diary Management for personal appointments – daily management of scheduling and rescheduling personal appointments, communicating to VIP/high net-worth, business network family/friends, and relevant services.

·      Extensive travel bookings – Applying for necessary visas for travel, ensuring relevant logistical requirements from security services escort through airports, driver pick up, travel personal preferences, last minute cancellations and amendments.

·      Flexible approach to changing personal schedule, ensuring appointments are met and correct facilities have been organised

·      Home search and organisation/management of services (cleaner, cook, driver) and any personal services (trainer, health specialist etc)

·      Organisation of catering and working with nutrionist on nutrition plan, sourcing of produce, organising and obtaining coffees/lunches/snacks etc.

·      Supporting executive with any family matters – events, presents, travel etc

·      Efficient and precise management of personal filing and archive system, including storing and retrieving from and to (country to country), liaising with designers, product development and external archive company.

·      Tracking of personal and business-related expenses and reporting

·      Completing expense reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets.

·      Maintaining required records for the SLT member and department.

·      Purchase Order Management as required.

·      Acts as a “gate-keeper” of the Executive’s personal agenda and meeting schedule and makes decisions accordingly, while prioritizing the needs of the business.

·      Producing general correspondence to both internal and external stakeholders.

·      Maintain confidentiality and discretion always.

·      Coordinate and/or lead adhoc projects, as requested by the Senior Executive.

·      Attend relevant meetings, taking notes as requested and sending these out to relevant parties.

·      Ensure all PAs within the department are aware of department priorities and key dates.

·      Adhoc requests as required.

Candidates must be / have:

·      Previous experience of working as an EA to a VIP / High net-worth individual in supporting/managing their personal life.

·      Experience of working with teams of Creatives.

·      Exceptional organisational skills, and organisational skills, ability to think 2 steps ahead.

·      Hands on, “can-do” attitude, positive, problem solver, quick to adapt and respond, hardworking

·      Confident, discreet, humble, professional

·      Highly computer literate, particularly in Word, PowerPoint and Excel.

·      Strong administrative

·      SAP knowledge is desirable.

·      Excellent written and spoken English. Italian language skills are desirable.

·      Strong problem-solving skills; proactive and confident in taking initiative

·      Ability to be very flexible and to re-prioritize.

·      Ability to travel from time to time with executive

·      Excellent communication and interpersonal skills.

·      Able to establish and build partnerships at senior management level and with external parties at all levels.

·      Able to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment.

·      Ability to act quickly to last minute requests and changes.

·      Able to work autonomously.

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IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:

• Detail your relevant experience in a cover letter and include this on an up to date CV
• Quote your required salary
• Let us know your availability for interview and when you could start
• If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. 

 Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

 Send your information to: ben@sorted-pa.com