19 London
Luxembourg (LU)
€45,000-50,000 per annum, negotiable for the right candidate
08 May 2019
05 Jun 2019
Job Title
Office Manager
Contract Type
Full Time

This is a really exciting opportunity for an Office Manager to join an established international single family office based in Central Luxembourg. This is a fanatic role within a highly sought-after family office which services the needs and requirements an incredibly ultra-high net worth individual. This is a career progression opportunity for an aspiring Office Manager who is highly-service orientated, understands the world of luxury service and is incredibly organised and efficient. You will report directly to the Management, and will be responsible for ensuring that the office runs smoothly, as well as line-management of the Receptionist.

You will be immaculate presented, articulate, discreet, resilient and career driven. Service-orientated and professional yet personable and approachable. Fluency in French and English are essential, as well as a can-do positive attitude and a great deal of drive and ambition.  

Responsibilities include:

  • Ensuring smooth office operations and providing high-end service.
  • Implementing and maintaining office policies and procedures by establishing highest standards; measuring results against standards; making necessary adjustments.
  • Management of correspondence, maintaining filing systems, scanning, lists and tracks corporate documents, compiling contact lists.
  • Be the first point of contact for all office matters including: maintenance, mailing, supplies, equipment, bills, and expense reports.
  • Order stationery and equipment to maintain stock levels, and coordinate with IT department on all office equipment.
  • Maintain the office condition and ensuring cleanliness, safety and high standards of conditions for work.
  • Management and set-up of conference rooms.
  • Manage employee queries regarding office management issues (e.g. stationery, hardware and travel / transportation arrangements).
  • Facilities management: liaising with vendors, including cleaning, catering and security services.
  • Management of Receptionist, and back up in their absence, to include:
  • Answer incoming phone calls, schedule meetings and appointments when requested
  • Manage travel arrangements;
  • Provide general support to visitors and general enquiries as well as layout and tidiness of conference rooms;
  • Order stationery and equipment, and coordinate with IT department on all office equipment;
  • Maintain the office condition, ensuring cleanliness, safety and adequate conditions for work;
  • General office support.

Essential Criteria

  • Previous experience in an Office Manager or Front Office Manager position, ideally in a luxury setting.
  • Fluency in English and in French (oral & written) - other languages are considered an asset
  • Computer literacy and tech savvy  
  • Discrete, loyal, reliable and punctual
  • Outstanding communication skills – both verbal and written
  • Autonomous and solution-focused
  • Organised, efficient and detail-oriented
  • Service-minded, with a positive and hands-on attitude
  • Immaculately presented
  • Excellent checkable references

If this role sounds of interest and you meet the essential criteria, please do apply within.

Please also check out our website to see other live vacancies.

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