Legal Secretary/PA - Employment Law

Location
London (Central), London (Greater)
Salary
£30,000 - £35,000
Posted
09 May 2019
Closes
06 Jun 2019
Ref
NREM
Job Title
Legal Secretary
Industry Sector
Legal
Contract Type
Permanent
Hours
Full Time

Our client is an award winning international law firm.

This role is based in the busy Employment team, which will cover all aspects of PA work.

You will need to have worked as Legal Secretary/PA within an Employment team previously.

This collegiate firm based in the City offer a great working environment a great chance to take the next step in your Legal PA career.

• Extensive and proactive diary management. Gaining an understanding of the week

from the perspective of the lawyers - 
• Work to ensure unique and individual support needs are understood for each
lawyer;
• Ensure regular communication is made to convey and share any workload
pressures with other PAs;
• Pre-empt needs for enhanced or specific support at times when individuals might
be under additional pressure;
• Field and screen communications (email and phone), ensuring exceptional client
service is considered at all times;
• Ensure 'qualitycontrol' forms part of regular work flow patterns, whereby any work
that is delegated to another team is thoroughly checked before it is returned;
• Complete appropriate/necessary DP tasks to the highest standards and ensuring
house style requirements are met;
• Prepare PowerPoint presentations with minimal input, delivering slides that are
clear, in line with branding;
• Take the initiative of overseeing adhoc administrative projects for the lawyers, for
example, archiving, confidential shredding, photocopying, organising filing
systems;
• Liaise with relevant parties to arrange meetings; booking internal rooms; ensuring
the appropriate room setups are in place; and that refreshments are booked and
confirmed;
• Liaise with and co-ordinate meeting attendees, both internal and external, ensuring
all parties have the relevant information ahead of time;
• Proactively prepare and collate papers ahead of meetings;
• Co-ordinate travel arrangements ensuring efficient use of time and expenditure
including booking taxis and accommodation, completing visa applications,
arranging currency, creating itineraries and compiling expense forms as
appropriate;
• Support lawyers in marketing activities including involvement in the preparation of
pitch documents and presentations;
• Use of effective systems to ensure that both urgent and non-urgent tasks are
progressed and delivered within the required timescales;
• Assist other members of the department/Firm as required; and
• Develop a general awareness of business issues and challenges within which the
lawyers operate to instill trust and confidence in the PA team.

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