Global Media Agency - Team PA

Location
London (Central), London (Greater)
Salary
From £26,000 - £28,000 dependent on experience
Posted
01 May 2019
Closes
17 May 2019
Job Title
Team Assistant
Industry Sector
Advertising, Marketing, Media
Contract Type
Permanent
Hours
Full Time

We have an opportunity for an experienced PA to join a large and dynamic support team in the London-based centre of operations for a global ad agency. This role supports at least 5 Managing Partners and has a team assistant function as well.

Key responsibilities (Managing Partners):

  • Extensive diary and inbox management
  • Arranging internal and external meetings, catering, travel (visas and passports)
  • Document editing/creation
  • Booking visitors on system/greeting guests
  • Submitting/approving expenses and timesheets

Key Team Assistant responsibilities:

  • Managing New starters/Leavers, liaising with IT, office tour, arrange passes.
  • Worldwide travel booking, Visas and passports
  • Tracking sick days and overseas visitors for team members
  • Ad hoc PA duties (binding, printing etc)
  • Liaising and working with IT/Facilities/Reception/Hospitality teams

Required skills:

You will need to have previous experience working as a PA in a fast paced environment and demonstrate proficiency in Microsoft Outlook/Word/PowerPoint/Excel.  You will know the ins and outs of complex international travel arrangements and pay great attention to detail, accuracy and consistency.  You will understand the importance of confidentiality, tact and discretion, remaining focused and calm under pressure. You’re highly organised, a quick learner, confident and able to work on own initiative and with limited supervision. You’ll be a great communicator and a strong team player.

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