Junior Legal Sec

Our client, a magic circle firm in Canary Wharf are looking for a secretary to really make their mark. Assisting business services on a rotating shift (varying hours that change monthly).

Duties involve:

• Booking Meeting Rooms (London and Overseas) Booking Client Entertainment (e.g. restaurants, tickets) Booking travel and taxis Entering contacts card into outlook or interaction Creating Letters and making minor amendments Expenses GPMS - running reports, amending narratives Mail - post/courier Photocopying/Scanning Printing Creating Bound Volumes Datarooms - printing/downloading Events - collating RSVPs, preparing badges, client registration Billing - creating letter, amending narratives, searching for previous invoices Creating folders - indexes and labels Audio Transcription - digital and tape There are six key categories, detailed below, which describe the core areas of the support service provided by a Junior LSS:
• Client Support - supporting clients and the business needs in a proactive manner across the firm Team Support - working collaboratively with team members across the firm to provide a responsive and professional support service to fee earners and clients Administrative Support - high volumes of printing. Maintaining overall support through core administrative and communication activities. Filing activities Document Production - document processing, involving the Document Production Unit (DPU) if required Diary/Meeting Management - managing your own diary and that of your allocated Service Centre to ensure team cover/shifts are assigned accordingly and the workflow is not affected Flexible and Agile Working - working as part of a small team (allocated department)
• document management systems
• document house and drafting style
• audio conferencing
• filing
• managing diaries and meeting rooms
• planned absence
• telephone and voicemail
• unplanned absence

Qualifications

Technical Skills:

Minimum typing speed 50 wpm with a good level of accuracy Good knowledge of Word, PowerPoint, Excel and Outlook Experience / Skills:

Previous experience of working in a similar role within a professional services organisation would be an advantage and/or having been on a Work Experience student placement within a Law firm as part of CILEX course.

Excellent organisation and interpersonal skills Proactive and motivated to learn Exceptional team player and ability to work autonomously

Qualifications:

5 A*-CGCSEs, including English and Maths Ideally you will have either CILEX Diploma for Legal Secretaries, A Level equivalent or BTEC administration course

Salary circa £20-25K