PA & Office Manager

A small and innovative scientific publishers is looking for a PA/Office Manager to join their growing team. Based in fantastic offices, as PA/office manager you will be the main point of contact for everyone in the UK office and within the international group.

As PA/office manager, your duties will include the below:

• Being the main point of contact for the office by answering and directing enquiries within the group
• Diary management for the CEO to include booking internal and external meetings
• Providing information management support and representing the CEO when necessary
• Organising international travel for the CEO and occasionally others, ensuring this is done in the most cost-efficient way
• Maintaining confidential information
• Evaluating new digital office tools to ensure efficient work-flows and good communication in the office and office groups
• Scheduling meetings and conferences for the office group and following up on results where necessary
• Organising and collating various data and visuals
• Responsibility for the company´s intranet and in-house newsletter
• Managing the organisation of lectures to include booking the venue, organising catering and invites
• Drafting letters and editing documents for the CEO
• Placing and expediting orders for supplies and all associated filing and management of these
• Maintaining the procurement of all office supplies
• Being the main point of contact for the landlord and other suppliers
• Expenses and management of invoices and POs etc.

Knowledge of finance operations and bookkeeping is a huge bonus. They currently have an accountant but if financial duties can be passed on to this person it would be beneficial but not essential.

The ideal PA/office manager will be someone who loves to organise, has excellent knowledge of MS Office with a flexible, can-do attitude. If you are a PA/office manager and have previous experience working as a PA where you have organised events, international travel and supported the office, don’t delay, apply now!

(Whilst we’d love to get back to all candidates on the status of their application, we are only able to respond to successful candidates due to the large number of applications we receive for each role).