Administrator

X_QSS27910 - Reading - Up to £24k - Legal Administrator

A well established Legal firm based in Reading are on the hunt for a Legal Secretary to provide administrative support to a range of self-sufficient fee-earners including three partners, one legal director and 7 other solicitors within the Employment and Real Estate teams. The role duration is for 12 months on a fixed term contract basis.

Role Purpose:

• Support solicitors in important client and matter inception procedures, to include conflict and money laundering checks
• Support solicitors on typing agreements and documents of varying length, by way of dictation and copy typing, accuracy is important
• Assist fee earners in the management of their diaries, including client facing and business development commitments and the scheduling of meetings
• Make hotel and travel arrangements for fee earners, including making the necessary bookings using Capita or similar systems
• Support the team in important file audit processes through diarising file audits and maintaining support paperwork and follow up actions
• Maintain client contacts in the solicitors' databases, and their linkage with the firm's database
• Support on the billing and credit control process, often forming links with your counterpart within the client, and following client payment processes, as well as firm billing processes
• Take an active part in regular and ad hoc meetings regarding workloads, projects etc and to receive, promote and discuss issues and new ideas
• Assist on office and team marketing or training events, as required from time to time
• Filing physical and electronic correspondence for solicitors
• Special projects as required from time to time
• Organise and meet and greet early morning events/breakfast meetings
• Process expenses for fee earners

What we are looking for:

• Strong sense of confidentiality
• Conscientious and self-motivated, with a positive attitude to work
• Good planning and organisation skills
• Accuracy and good attention to detail
• Good communication skills - professional and courteous manner with clients and colleagues
• Good team working skills
• Good time and project management skills
• Educated to GCSE level (or equivalent) - must have minimum Grade C for Maths and English
• Able to attend work on a daily basis, and flexible with regard to working additional hours when necessary
• Smart appearance
• Excellent IT skills and ability to use office equipment and technology
• Office Administration experience
• Experience within a professional services environment (preferable)

If you are looking for a next step into the legal field, this would be a great stepping stone.

X_QSS27910