Executive Assistant to Marketing Director

City of London
£40,000 plus excellent bens
22 Apr 2019
20 May 2019
Job Title
Contract Type
Full Time

We are recruiting for a fantastic role as an Executive Assistant to a Chief Marketing Officer for one of the world's largest global executive search firms. As Executive Assistant you will provide extensive support to the Head of Marketing whilst providing back up support to the Head of Professional Services. The role is a high profile  and a central point of contact for the global partnership when it comes to marketing and brand.

Duties to include:

  • To support the Global CMO to deliver her role in the business
  • To connect with the marketing team and the marketing agenda helping deliver our objectives
  • To connect with the many global and supplier stakeholders that are essential to the CMO’s role ensuring marketing delivery
  • To work to support some marketing projects where applicable. There is scope for interested applicants to develop in this area
  • Board Meetings (3 x py), Head of Country meetings (3 x py) and International Partners Conference
  • Ensure board paper is produced in a timely fashion; liaise with team and designers
  • Accumulate relevant papers
  • Produce PowerPoint presentation and supporting material
  • Arrange flights, accommodation itinerary and prepare a travel packs
  • Any other projects that need to be delivered
  • Complete inbox management and gatekeeping
  • Proactive diary ownership and management
  • Daily packs
  • Manage team holidays to ensure there is appropriate cover
  • Team meeting minutes
  • Plan and project manage the Team Away Day
  • Observe Magazine
  • Keep track of invoices
  • Schedule editorial boards
  • Christmas cards for the company
  • Keep duplicate financial records for UK and Global Marketing expenditure as spreadsheets
  • Liaise with Accounts and keep records of stakeholder lists: Board, Heads of Countries, Marketing Reps, Observe and other relevant group.


The role has a huge global remit and requires an excellent Executive Assistant who has gained extensive experience in a similar role within professional services. Although not essential, experience of working as an EA to a CMO or Head of Marketing would be hugely desirable. You will have a lot of involvement with creative work and presentations  so if you have an eye for design this could be an ideal role. Excellent powerpoint skills are essential and InDesign desirable.

This is a fantastic varied and wide reaching Executive Assistant role.

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