PA immediate start - 4 week temp role - prestigious historic organisation - £36k

We are recruiting for an interim temp PA to work at a prestigious historic organisation, requiring an immediate start for 4 weeks.

The Personal Assistant will support the CEO in all aspects of the smooth running of the company, together with the efficient and timely organisation of a number of events. There will also be some committee and board work.

RESPONSIBILITIES

1. Personal Assistant to the CEO:

• Organise the diaries and programme of events, including travel and accommodation requirements.
• Process and prepare the CEO's correspondence and monitor in-boxes and e-diaries to ensure prompt response to requests and action points.
• To support the CEO with any specific projects.

1. Committee Secretariat:

• Oversee the smooth running of arrangements (effectively the Executive Board and Main Board).
• Prepare agendas, papers and minutes as required, coordinating timely distribution and follow up of action points.

1. Company Events:

• Assist the CEO and Deputy CEO in planning and organising Company functions and events, to include compilation of guest lists, sending invitations, arranging seating plans, preparation of procedure notes.

1. Other Duties:

• Maintain a comprehensive system of files and records for all activities associated with the CEO's office (including security of property and confidential files) and updating of records as required. This will include the maintenance of files in the document safe.
• Monitor the absence reporting system (ADP) on behalf of the CEO for all direct reports.
• To undertake projects and such other duties as may be agreed mutually with the CEO.