Office Coordinator

London (Central), London (Greater)
15 Apr 2019
23 Apr 2019
Job Title
Team Assistant
Industry Sector
Charity, Consultancy, Events
Contract Type
Full Time

Join an exciting not-for-profit organisation as Office Coordinator! The team are growing and are now looking for an enthusiastic, organised person with a keen eye for detail, to support the busy communications and people teams. Your role will be to help the team be efficient by taking charge of admin and logistical tasks, and maintaining the quality of our internal and external communications.

Working with an energetic and friendly team, the ideal candidate will have at least 2 years’ experience of working in a busy office. You’ll have a proactive ‘can-do’ attitude, excellent people skills and take satisfaction in ensuring everything runs smoothly. 

Responsibilities include: 

  • Proofing and formatting key documents
  • Assisting with the coordination of communications
  • Mailing support – CRM and list management, creation of templates
  • Social media updates
  • Supporting on ad hoc projects 
  • Working with HR/Ops Director on streamlining strategies, i.e. performance reviews, onboarding, exit interviews, global recruitment etc.
  • Contributing towards training and development
  • Organising Board meetings, preparing agenda and taking minutes
  • Liaising closely with global offices to ensure good communication, adherence to policies and excellent working relationships
  • Overseeing office suppliers

What we are looking for:

  • Highly organised with excellent attention to detail
  • Excellent command of the English language, both verbal and written, along with the ability to work with people from diverse cultures
  • Think outside of the box and thinking/planning ahead
  • Effortlessly multi-task, juggle different timescales and deadlines
  • Proficient in Microsoft Office
  • High-energy, fast-paced worker who keeps calm under pressure

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