Receptionist temp-perm

England, London, West End
£25000 - £27000 per annum
15 Apr 2019
08 May 2019
Clare Oliver
Job Title
Industry Sector
Contract Type
Full Time

Working closely with the Office Management, this person will be responsible for reception duties in our London HQ. This role will provide a dual function, working closely with the Administration team and the Finance departments in the London office.

Job Details:

Reception Duties

*Meeting and greeting: ensuring all clients and guests are greeted appropriately.
*Responsible for handling the meeting rooms requests and ensuring the diaries are appropriately updated
*Responsible for ensuring all visitors are logged and issued with passes.
*Ensure that meeting rooms are approached proactively and planned in advance to ensure that meetings are facilitated to ensure:
1 environment is always kept clean and presentable
2 facilities provided match with the specification of the meeting.
3 are appropriate
*On meeting closure, the guests should receive professional leave-taking and the meeting room cleared or prepped for the next meeting.
*Responsible for hospitality lunches when required, which will ensure working closely with the Office Assistant.
*Ensure that all incoming calls to the main line are handled professionally to include, gate keeping and message taking.
*Maintain the set up and cleanliness of the staff kitchen and ensure that supplies are managed to optimum levels

Assistance on Supplier Invoice Management

*Logging of all supplier invoices to Invoice Log (Excel)
*Scanning and storing of electric copies of all supplier invoices to server
*Distribution of all supplier invoices to the relevant departments for payment approval.

Assistance on Document Storage and Management

*Sorting and filing Finance & Treasury documents (physical documents) by document types and by branches in sequential order
*Preparation to dispatch Finance documents to Document Scanning Solution service provider
*Assistance on retrieval of audit samples from cupboard, Document Scanning Solution website, etc.

Other Duties and Responsibilities:

*Raising of purchase orders for office supplies and reconciling incoming invoices
*Receiving and dealing with the post, distribution throughout the office, along with the morning newspapers.
*Responsible for the courier and post service.
*Communicate effectively with all levels of employees.
*Maintain the highest degree of honesty and integrity at all times

Person Specification:

*Education: Proven related experience and/or training or equivalent combination of education and experience.
*Fluency in business English
*Computer literate and mastery of MS Office packages

Employment Conditions:

*Hourly rate of pay will be in accordance with Education and/or related experience.
*Working hours : 36 hours per week, 8 - 5 (1 hour unpaid lunch)
*Holidays: in accordance with office schedule of bank and national holiday

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