Team Secretary

Team secretary for a Global firms supporting teams within Risk and Compliance.
Based Victoria.

KEY RESPONSIBILITIES
*Pro-active diary management - manage team calendars, schedule internal and external meetings including video conferences and room bookings
*Set up and coordinate meetings and work closely with senior management team to ensure attendance and necessary documentation is distributed in a timely manner
*When required, attend relevant meetings to take any meeting minutes and action points, and circulate the minutes for review
*Provide some organisation support for members of the Compliance, Risk and Health & Safety teams
*Manage expenses and recording of Gifts and Entertainment, in line with company policy, for each
*Greet visitors, provide ad-hoc support as required
*Maintain outlook contacts
*Arranging travel, accommodation, relevant visas and other documentation as required to attend international meetings or conferences
*IT liaison support and organisation to ensure smooth running of the teams
*Support the teams in preparing reports, presentations and documentation as required, including reports for Board or Committee meetings
*Organising meeting rooms, refreshments, including lunches, as required
*Booking training courses
*Coding and processing of invoices and expense claims for the team as required
*Provision of IT and stationery for the teams
*Providing admin support for compliance breach management system, Navex
*Providing admin support for delivery of compliance training to new joiners, including inputting new joiners, removing leavers and issuing initial training invitations
*Organising team building, volunteering and social events for the teams on an ad hoc basis

KNOWLEDGE
The ideal applicant will preferably need to demonstrate the following knowledge, skills and abilities
*Previous administration experience in a busy, corporate office environment
*Electronic diary management
*Processing travel arrangements, time zones
*Previous use of Skype for Business and online meeting/conferencing
SKILLS AND ABILITIES
*Excellent verbal and written communication skills and professional telephone manner
*Strong interpersonal skills
*High standards of accuracy, quality and attention to details
*Strong skills in Microsoft Office - in particular, PowerPoint, Word and Excel
*Note and minute taking skills
*Strong time management skills and ability to prioritise under pressure without compromising quality
*Flexible, with the ability to adapt within a fast-changing environment
*Ability to keep information organised and confidential
*Helpful, discreet and mature approach to work
*Confident, people-oriented and enthusiastic: able to liaise with people to achieve work goals while enhancing relationships

Please call Catherine/Carly if you have any queries on 0207 390 7000 or apply direct.