Event Organiser/ PA to CEO - Traditional prestigious city organisation - Up to £45,000

Location
London (Central), London (Greater)
Salary
Up to £45,000
Posted
02 Apr 2019
Closes
30 Apr 2019
Job Title
PA
Industry Sector
Charity
Contract Type
Permanent
Hours
Full Time

The role requires a highly organised and experienced Personal Assistant, who will bring a calm, confident and proactive approach, underpinned by practical experience in similarly demanding and diverse roles.  

The Personal Assistant will support the CEO in all aspects of the smooth running of the company, together with the efficient and timely organisation of a number of the prestigious events held throughout the year.

RESPONSIBILITIES

  1. Personal Assistant to the CEO:
  • Organise the diaries and programme of events, including travel and accommodation requirements.
  • Process and prepare the CEO's correspondence and monitor in-boxes and e-diaries to ensure prompt response to requests and action points.
  • To support the CEO with any specific projects.
  • Provide support for members of the Court.
  • Be proficient in the use of the Company’s CRM system (Salesforce) to use and manage data (ensuring compliance with GDPR regulations).
  1. Committee Secretariat:
  • Oversee the smooth running of arrangements for the Court (effectively the Executive Board and Main Board).
  • Prepare agendas, papers and minutes as required for the Court, coordinating timely distribution and follow up of action points.
  1. Company Events:  
  • Assist the CEO and Deputy CEO in planning and organising formal Court and other Company functions and events, to include compilation of guest lists, sending invitations, arranging seating plans, preparation of procedure notes.  The functions/events will include, among others:
  • Court Lunches and Receptions
  • Formal Dinners
  • Away Days
  • Awards Lunches
  • Ceremonies and Receptions
  • The Staff and Retired Staff Lunches
  • The Lord Mayor’s Show Lunch
  1. Other Duties:
  • Maintain a comprehensive system of files and records for all activities associated with the CEO's office (including security of property and confidential files) and updating of records as required.  This will include the maintenance of files in the document safe.  
  • Monitor the absence reporting system (ADP) on behalf of the CEO for all direct reports.
  • Organise the printing and distribution of the Company diary and Christmas cards.
  • To undertake projects and such other duties as may be agreed mutually with the CEO.
  • To attend Company events that may require out of hours working.

This role requires someone with top level one-on-one PA experience and would suit someone with an interest in the historic/ arts sector. A candidate with excellent diplomacy and attention-to-detail is required.

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