School Receptionist/ Administrator - temp-perm - £18,427 - Immediate start - East London

An extremely well-respected federation is looking for an immediate start school receptionist/ administrator for an immediate start. Candidates with enhanced DBS checks/ experience within schools are preferred.

• To provide an effective Reception service, including;
• directing and filtering calls, dealing with queries as far as possible and referring to other members of staff as necessary
• giving advice about the academy to parents, pupils and visitors, both face to face and over the phone
• dealing with visitors, which includes the issuing and collecting of passes
• handling of incoming and outgoing post
• liaising with couriers
• ordering stationery
• travel arrangements
• greeting, escorting and managing visitors and parents politely and firmly according to our security policies and effectively transferring them to their host in the academy.
• To book and coordinate meeting rooms, ensuring they are tidy and ready for meetings
• To provide prompt clear written detail of calls and messages to staff throughout the Academy
• To assist with collating absence and lateness reports, updating registers, requesting homework for absent students, support with informing parents of student absences from instrumental lessons and relaying urgent messages to students.
• The ability to work effectively using the academy’s SIMs (school data base) system.
• To make full and appropriate use of the ICT at the academy and develop computer aided administration which supports the work of the academy
• To efficiently manage the bio-data/school identity card system
• To support with maintaining and updating Parent Pay for meals, trips and instrumental lessons
• To be responsible for all communication with parents via text message as directed by the SLT.
• To maintain good running of the franking machine, ensuring that sufficient monies have been pre-paid into the machine and that the electronic weighing scales are up to date with weights and prices when applicable.
• To assist with the preparation of and to attend school events as required
• The ability to carry out a range of other administrative duties, filing, photocopying, typing etc., assigned by the SAO in conjunction with the other Reception/Administration Team
• To ensure the smooth running of the office, organise day-to-day activities, contribute to the planning and development of the support service, maintain the required confidentiality of information at all times
• To be responsible for the production of reports, letters and other publication materials as and when required
• Assisting the office manager with all aspects of the development and effective operation of the administrative function within the school
• To establish and maintain good relationships with students, parents/carers, colleagues, contractors and other professionals
• To provide First Aid support as required
• To establish best practice within the team/office
• To evaluate and improve your own practice, which may lead to improvements in the day-to -day running of the school and take responsibility for personal professional development
• To maintain a professional portfolio of evidence to support the Performance Management process
• To perform other duties, including covering the essential work of absent colleagues
• To attend training sessions and meetings as required
• To be flexible within the broad remit of the post
• To ensure compliance within the school of data protection regulations
• Deal with confidential data, material and issues appropriately
• To comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description
• The job description allocates duties and responsibilities but does not direct the particular amount of time to be spent on carrying them out and no part of it may be so construed

This job description is not necessarily a comprehensive definition of the post. It will be reviewed at least once a year and may be subject to modification at any time after consultation with the post-holder.