Business Services Assistant (Sharjah)

We are seeking a highly motivated Business Services Assistant to provide support to the Business Services department by managing daily accounting, HR, and administrative tasks. The ideal candidate will be well-versed in accounting principles and have the flexibility and experience to perform other critical business service related tasks.

Responsibilities:

This position will encompass a range of finance related tasks including, but not limited to:

Accounting and Finance

• Post and process journal entries to ensure all business transactions are recorded Update accounts receivable and issue invoices
• Update accounts payable and performs reconciliations
• Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines
• Assist with reviewing of expenses, payroll records etc.
• Update financial data in databases to ensure that information will be accurate and immediately available when needed
• Prepare and submit weekly and monthly reports
• Assist Business Services Manager in the preparation of monthly/yearly closings
• Assist Business Services Manager in the preparation of annual budgets and cash flow projections
• Assist with other Business Services projects as assigned

Human Resources

• Posting job ads and organising resumes and job applications
• Coordinate communication with candidates and schedule interviews
• Maintain records and prepare status reports for open positions
• Ensuring background and reference checks are completed
• Overseeing the completion of benefit and other new hire documentation
• Conduct initial orientation to newly hired employees (providing documentation, setting up a designated log-in, workstation, email address, etc.)
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.)
• Updating and maintaining employee benefits, employment status, and similar records
• Performing file audits to ensure that all required employee documentation is collected and maintained.

Procurement

• Support in sourcing and assessing vendors
• Prepare PO’s, requisition forms and standard contracts
• Maintain vendor files and records

Administration and IT

• Manage renewals and subscriptions for software
• Prepare PO’s, requisition forms and standard contracts
• Maintain server files and PI contact database

Professional Background and Skills

• A University degree in Business Administration, Finance or closely related field
• Proven accounting experience with excellent organising abilities
• Proven experience as an HR assistant, staff assistant or relevant human resources/administrative role
• Basic knowledge of the UAE labour laws
• Good with numbers and figures and possesses analytical acumen
• Good understanding of accounting and financial reporting principles and practices, including IFRS
• Can complete simultaneous tasks in a high-pressure environment – to deadline and budget
• Excellent knowledge of MS Office and familiarity with relevant computer software
• Advanced proficiency in Microsoft Excel
• Qualifications (ACA, ACCA, CPA or CIMA) is preferable
• A flexible, supportive and positive team player
• Excellent data presentation skills and ability to write clearly and concisely

AED25,000 per month negotiable