Personal Assistant

Morgan McKinley's, London Secretarial & Office Support team are recruiting for a Personal Assistant to join our client, a leading Accounting organisation based in the West End area. The permanent PA job will be providing a full range of administrative support to the Audit team within the Business Support team.

Salary £32,000

Personal Assistant duties include:

• Diary management processing diary entries

• Negotiation of diary changes to accomodate urgent matters

• Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc

• Manage email accounts

• Significant liaison with clients for meetings, presentations and reports

• Correspondence with the team whilst complying with data protection requirements

• Acting as first point of contact for clients including answering the phone - responding immediately to queries where possible, taking messages professionally and accurately

• Producing work of a consistently high standard, at speed, which requires minimal correction

• Generate draft responses to routine correspondence for finalisation by stakeholders when requested to do so

• Acting as a gatekeeper for Partners

• Collate and organise papers accurately for various board meetings under EA supervision

• Provide cover for other team members of the support team (holiday/sickness etc)

• Organising key sector meetings booking rooms and preparing agendas

• Assists in preparation for larger/external meetings

• Liaising with IT support when required

• Responsible for daily check on Executive Office managed meeting rooms ensuring that they are fully equipped and ready for use

• Deliver exceptional client service at all times

• Meeting and greeting high profile clients and stakeholders.

Skills and experience required for the Personal Assistant position:

• Ability to manage / prioritise tasks

• Presents a professional appearance and attitude at all times

• Be flexible and able to adjust quickly when priorities change

• Reliable, punctual and has a flexible approach

• Ability to work in a busy environment while remaining focused

• Tactful and diplomatic when dealing with sensitive and confidential issues.

• High level of attention to detail.

• Realistic approach when assessing deadlines for delivering

• Actively contributes to team activities and communications

• Extensive experience of diary management

• Advanced level in Word, Excel, PowerPoint and Outlook

• Exceptional spelling, punctuation and grammar

• GCSE English and Maths (or equivalent)

If you would like to apply for this position, please apply with your up to date CV.

Morgan McKinley is acting as an Employment Agency in relation to this vacancy.

Please note that any references to salary or pay rates in this advertisement and in the salary refinement section are indicative only and should only be used as a guide.