HR Administrator

My client who is a highly successful international finance house based in the heart of the City is looking for bright, proactive HR administrator with a creative flair to join a team of busy HR professionals. Reporting to the head of HR, the successful candidate will provide full administrative support to the HR team, administering HR processes to ensure the efficient and effective management of employees.

Key Responsibilities:

• Update and maintain all employee files
• Update the HR database
• Assist in recruitment, retention and induction processes
• Prepare offer letters, contracts of employment and contract changes
• Issue appropriate reference and background checks on new employees
• Preparing and monitoring joiner & leaver checklists
• Preparing joining packs and monitoring return of completed joining papers
• Assisting in annual processes, e. Appraisals, salary reviews, employee data update
• Assisting with the booking and monitoring of internal and external courses, course material/exams/seminars
• Manage the invoice approval process
• Issue New Joiner compliance training and monitor completion
• Complete leaver process
• Get involved in adhoc projects - to be discussed on interview

To assist with general queries including:

• To respond to general HR queries from employees and management in line with policies and procedures in a constructive and positive manner
• Dealing with correspondence/enquiries and liaise with other departments of the company on HR related matters as necessary
• Screening telephone calls and taking accurate detailed messages

Skills and experience required

• Strong academics - preferably graduate level.
• Must have a genuine interest in a career in HR.
• Must be competent with all Microsoft Office Packages and confident with databases.
• Previous experience in financial services would be an advantage.
• Demonstrate strong analytic skills and shows excellent business judgement
• The ability to Identify and addresses inefficiencies in systems and processes, resulting in improvements and cost savings
• High attention to detail
• Must be highly organised
• Must be discreet and confidential
• Excellent communication and interpersonal skills required
• Highly computer literate, especially Microsoft Excel