EA to European Board Director -- City

EA to Director 
City
£40,000/£45000
 

I am looking for an establised Executive Assistant that have board experience to join a globally recognised International Property/Design Company based in the heart of the City.

This role is to start ASAP so please do not apply if you can not start immediately!!

The Role

• Provide proactive, intelligent and accurate diary management to support a balanced but busy schedule
• Organise internal and external meetings, arranging suitable rooms and facilities as necessary
• Handle sensitive information and maintain absolute confidentiality
• Professional meeting and greeting of visitors at all levels of seniority
• Responsible for organising and undertaking key administrative tasks
• Collate and process monthly expense claims
• Arrange and manage all domestic and overseas travel requirements, including obtaining visas and preparing detailed itineraries
• Organisation of external corporate events, sourcing venues and arrange logistics and technical facilities
• Identify, anticipate and prepare information requirements for meetings and follow up with inward and outward requests for information
• Prioritisation of workload, ensuring urgent matters are picked up and communicated as appropriate
• Assist with the preparation of PowerPoint and graphic presentations for meetings, including Board meetings.
• Produce quality and accurate presentations, reports and documents as required
• Assist with projects and special assignments
• Draft, proof read and type correspondence, emails, letters, reports etc.
• Proactively build and maintain positive relationships with directors, associated colleagues and external contacts

The Person

• Advanced working knowledge of, Outlook, Word, PowerPoint and intermediate level of Excel.
• Experience of working within an O365 environment to coordinate sharing and saving files on SharePoint and OneDrive would be advantageous.
• Ideal candidate would have a good working knowledge of Apple iPad, Adobe X and Adobe Creative Suite
• Experience with using social media platforms
• Ability and willingness to take on increased responsibility to support business needs
• Ability to remain resilient, calm and measured and when dealing with conflicting priorities
• Excellent planning, organisational and time planning skills
• Attention to detail and eye for accuracy
• Pleasant and confident telephone manner
• Excellent command of English language both written and verbal. 
• Excellent spelling and grammar is essential
• Efficient use of visual equipment, including video conferencing, telephone conferencing

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. The rules are simple:  Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £200 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

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