Administrator

A leading pharmaceutical company requires an experienced administrator to support a busy long term project on a temporary basis for up to 18 months

Key Responsibilities

• Ongoing data management
• Responsible for setting up key sites/centres within clinical supply systems and gaining validation
• Tracking of detailed progress against plans, specifically centre contracts, clinical registrations and required Event training.
• Providing Cross-functional support to the project team. Acting as a source of information on administrative issues, providing relevant information and support to other members of the department as required, to ensure a smooth running of the team.
• Maintenance of database
• Responding to emails in the group inbox
• Educational event planning
• Development of internal communication content and engagement plan - with support from medical team
• Meetings co-ordination and administration
• Data capture, metrics management and reporting requirements
• Document management and approval co-ordination
• Budget and contractual management, maintaining finance files for all projects so that the project leads are aware of their budget against their plans.
• Vendor and purchase order management - ensuring they are all processed on time.
• Tracking budgets
• Processing financial information for the team (invoices & expenses) checking and validating information for completeness and investigating any errors/discrepancies.
• Working to ensure that all invoices are paid in a timely manner.

Skills and Experience

• Previous experience of working in an office environment in an administrative role is essential
• Ability to co-ordinate the activities of others and handle multiple projects
• Demonstrated planning skills
• Superior communication (verbal, written and listening) organisational time management and follow up skills
• Ability to effectively prioritise
• Ability to work independently, take initiative and collaborate with others

If you possess the relevant skills and experience and available immediately, please submit your CV today