Management PA

Owen Reed are recruiting for a Management PA to join a top London law firm.  The Management PA will work for the Director of Risk & Compliance, Consultant Solicitor, Finance Director, Director of People & Knowledge Management, IT Consultant, Global Head of Learning & Development, Global Head of HR and  Office Manager

The Management PA will provide day to day secretarial and administrative support for a team.

Key Activities:
 Diary management; organise meetings, video and audio conference calls, interviews and associated services such as room bookings and refreshments.
 Meeting management; collect agenda items, prepare and distribute agendas, take and distribute minutes, follow up on actions.
 Travel management; arrange flights, accommodation, transfers, VISAs/ESTAs, prepare currency and itineraries, process expenses/credit card statements and currency return.
 Email management; daily inbox management for the Director of Risk & Compliance; monitor CSR and Information Committee mailboxes.
 Document work; type dictations, prepare correspondence, document amendments, land registry searches, prepare bills and management presentations.
 Filing, e-filing and archiving; scanning and printing; purchase order requests, field telephone calls and take messages, post and faxes.
 New file opening.
 Update various databases such as the firm’s Contracts Database, the Intranet, Interaction and Outlook.
 Assist with the production and distribution of management accounts reports.
 Act as an allocated administrator for disaster recovery communications systems.
 In collaboration with the Office Manager, organise regular events such as the annual Office Manager Conference and office Christmas party.
 Supplier management; for the travel management and telephone conferencing suppliers attend regular review meetings; manage complaints, support new product roll outs, conduct staff training, manage accounts for new joiners/leavers etc.
 Provide ad hoc support/holiday cover etc., for the Executive Assistant to the Managing Partners and the Executive Assistant to Business Development & Communications Directors.