Management Assistant in the legal department 10186
- Recruiter
- European Patent Office
- Location
- Munich
- Salary
- Monthly salary: EUR 3320 to 4690
- Posted
- 08 Mar 2019
- Closes
- 21 Mar 2019
- Job Title
- PA
- Industry Sector
- Public Sector
- Contract Type
- Contract
- Hours
- Full Time
Management Assistant in the legal department 10186
Munich
Monthly salary: EUR 3320 to 4690
With almost 7 000 employees, the European Patent Office (EPO) is one of the largest public service institutions in Europe. Its headquarters are in Munich and it also has offices in Berlin, Brussels, The Hague and Vienna. The EPO was founded with the aim of strengthening co-operation on patents in Europe. Through the EPO's centralised patent granting procedure, inventors are able to obtain high-quality patent protection in up to 44 countries, covering a market of some 700 million people. The EPO is also the world's leading authority in patent information and patent searching.
The directorate is now looking for a Management Assistant in the legal department 10186 to support the director and carry out secretarial duties. The activities of the directorate frequently involve interaction with internal and external stakeholders, making for a varied portfolio of interesting and unique responsibilities.
Your main responsibilities as Management Assistant in the legal department 10186:
- Managing and co-ordinating the director's mailbox and calendar, including planning meetings for the director, preparing associated material and organising duty travel
- Registering and monitoring deadlines
- Handling communication and correspondence, incl. updating databases/archives and performing file management
- Creating and processing documents, including proofreading legal papers
- Drafting and evaluating target plans and reports
- Ensuring the smooth running of the secretariat, implementing appropriate workflows and maintaining and developing the directorate's internal resources
- Acting as a contact person for requests, incl. information exchange and co-ordination of tasks within the directorate and with other departments
- Producing reports and statistics on the directorate's activities
What we expect from you as Management Assistant in the legal department 10186:
- A successful track record as a Management Assistant in the legal department 10186 or law firm, preferably in an international environment
- Very good knowledge and experience of secretarial and administrative duties, excellent organisational skills and the ability to multitask
- A high degree of commitment with an approach to getting things done, strong service orientation, flexibility and personal resilience
- A distinct sense of loyalty, integrity and ability to respect confidentiality and discretion
- Very good oral and written communication with strong interpersonal skills and ideally experience in dealing with high-level representatives and senior management
- Knowledge of relevant MS Office programs (Outlook, Word, PowerPoint, Excel, Note)
Your qualifications:
- Completed secondary education or ‑ in exceptional cases ‑ equivalent professional experience
- Working knowledge of two of the EPO's official languages
- Citizenship of one of the member states of the European Patent Organisation
Time frame:
It is intended to hold the interviews in week 15, in Munich.
Application deadline for the Management Assistant in the legal department 10186 role: 21.03.2019
Job group: 6
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