Executive Assistant

Location
London (Central), London (Greater)
Salary
£40,000-£45,000
Posted
07 Mar 2019
Closes
04 Apr 2019
Ref
MD/Exec1
Job Title
EA
Industry Sector
Accountancy, Banking / Finance, Legal
Contract Type
Permanent
Hours
Full Time

Executive Assistant

£40,000-45,000

A Leading Professional Services Firm are looking to recruit an Executive Assistant to work mainly on a  1-1 basis supporting a dynamic and busy Executive Partner

This leading client deliver professional advice across many disciplines to help client businesses make the right decisions at the interface of risk and reward - generally to avoid problems; find solutions; or improve commercial performance. 

This client  has an open and dynamic working environment which reflects the culture of the firm. They are very  low on hierarchy, and their people are encouraged to be themselves and take on as much responsibility as they are ready for while receiving the support they need to develop both their professional and business skills.

Purpose of the role:

To ensure the provision of a high-quality and efficient EA Support

Key internal relationships: Executive management, partners and fee-earners within Group

Reports to: directly to the Executive Partner

Responsibilities include:

  • Complex diary management , arrange meetings and conference calls and liaising with other secretaries/external clients
  • Comprehensive e-mail management - checking, prioritising and summarising e-mails on a daily basis and dealing with correspondence where necessary in the partners' absence; collation of any action points
  • Collating documentation for meetings and circulating agendas in advance; carrying out research as may be required
  • Booking video/conference calls, meeting rooms and required refreshments, and lunch and dinner reservations
  • Booking attendance at conferences/seminars (including national and international travel) and organising trip itineraries and logistics
  • Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions
  • Responsibility for assistance of financial management and billing for clients
  • Documents/Correspondence:
  • Drafting/typing of confidential matters for partners
  • Printing of agendas, presentations and meetings papers specific to allocated partner
  • Production of short, less complex PowerPoint presentations as may be required
  • Proof-reading of all documents to ensure the delivery of work of the highest quality
  • Any general correspondence as may be required from time to time
  • Relationship Building/Internal Networking:
  • Attending team meetings and taking minutes as required
  • Involvement in committees and steering groups relating to secretarial/administrative support/processes for the wider firm

Knowledge, skills and experience

Experience: A minimum of 3 years' experience of working within a busy corporate/professional services  environment is essential

Qualities and skills:

  • The successful applicant will have/be able to demonstrate: Able to build confidence, respect and trust quickly, with the confidence to deal with senior members of the firm
  • Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner
  • Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner
  • Strong time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy
  • Excellent  communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business
  • Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s)
  • Able to maintain strict confidentiality and act with diplomacy, tact and discretion at all times
  •  Reliable with a strong work ethic and a 'can-do' approach
  • Acts as a positive role model for the company at all times and to be a team player

High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint

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